Accounting Assistant
- Part-time
Company Description
Quality Matters (QM) is an international organization that is recognized as a leader in quality assurance for online education. QM is a nonprofit organization comprised of a dedicated staff that works together virtually—from cities all over the United States—to support everyone’s quality assurance goals.
Job Description
Job Status:
Nonexempt, Part-time (25 hrs/wk)
Monday - Friday 10:00 am to 3:00 pm
Job Location:
This position is remote/telecommuting in nature, however the candidate must reside within the Annapolis metropolitan area; weekly visits to the QM home office are required.
Position Goals:
To support the Quality Matters™ Accounting Department with routine clerical and administrative functions.
Position Responsibilities:
The daily tasks require analytical ability, judgment, discretion, and knowledge of accounting skills, bookkeeping concepts, policies, and objectives.
- Provide routine support for the Accounting Department
- Use computers and various software applications to complete daily tasks, including database management and data entry.
- Assist with statutory statement preparation (i.e. copying, typing labels, mailing, and distribution of statements).
- Reply to requests for information from both internal and external customers, forward messages/forms to appropriate individuals or departments.
- Maintain physical filing systems, in person, at the Annapolis office.
- Operate standard office equipment, including but not limited to computers, printers, or copiers.
- Prioritize tasks and communication; coordinate and participate meetings with Skype and/or Zoom.
- Utilize Quick Books and Excel to complete tasks including AR/AP entries.
- Follow internal accounting control systems.
- Check and verify source documents such as invoices, receipts, and computer printouts.
- Assist with audits.
- Build relationships and liaison with others, handling highly confidential, politically sensitive, or community related issues in a professional and ethical manner.
- Assist with placing of orders for employee gifts or awards.
- Maintain digital document files.
- Complete new vendor registrations, respond to routine financial documentation requests, maintain vendor records including mailing addresses, contact names and numbers, and pertinent tax information.
- Complete material orders requests and invoices.
- Complete QM USPS mail management, retrieve inbound mail from the QM Annapolis office once per week, sort, open and forward documents to appropriate person/department following set procedures.
- Other duties, as assigned
Qualifications
Required Technology Proficiencies:
- Two or more years’ of proficiency with use and basic maintenance of computing devices such as laptops, Windows-based applications and operating systems.
- Two or more years’ demonstrated proficiency in the use of Microsoft Word and Excel.
- Two or more years’ experience working with calendaring tools, and virtual communication tools, i.e. Zoom, Skype, and Google Applications.
- Ability to use 10-key calculator, familiarity of double-entry Accounting.
- Maintain a typing speed of 35 WPM and a 10-key speed of 140 net KPM.
- Demonstrated initiative in learning new software applications and virtual communication tools.
Minimum Required Qualifications:
- Associate Degree from a Department of Education accredited university or college, or a minimum of two years’ work experience in a similar role.
- Must reside within the Annapolis metropolitan area to complete position’s tasks.
- Regardless of physical location QM employees are required to be available to attend the synchronous core schedule of M-F, 10a-3p, ET. (exceptions at supervisor’s discretion)
- Demonstrated expertise with written and oral communication skills.
- Knowledge of basic bookkeeping procedures.
- Proficiency in basic mathematical skills; ability to add, subtract, multiply and divide.
- Virtual work experience with demonstrated success.
- Detail-oriented, with the ability to maintain a high level of accuracy on all work activities.
- Excellent organizational skills including ability to respond to multiple priorities, meet varying deadlines and complete tasks involving input from multiple participants.
- Proven ability to work both independently and as part of a team.
- Strong work ethic and a high level of professionalism.
- Demonstrated problem solving, critical and creative thinking skills.
- Must have access to reliable high speed internet.
- Must have reliable access to insured transportation and/or a clear driving record.
Preferred Qualifications:
- Three years’ or more of administrative support work experience.
- One or more years’ experience using Quick Books Accounting software.
Additional Information
Compensation:
Starting salary is $18.36 per hour for this position.
Physical Requirements:
Long periods of being in a stationary position; operating a computer and other office equipment; frequently communicating by phone and email; occasionally moves supplies and/or equipment weighing up to 25 pounds.
Weekly trips to the Annapolis office, utilizing insured transportation.
Apply Now:
Come join Quality Matters and help us promote and improve the quality of online education and student learning. Please submit a cover letter and resume. Quality Matters is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture.