Accounting Assistant

  • Annapolis, MD, USA
  • Part-time

Company Description

Quality Matters (QM) is an international organization that is recognized as a leader in quality assurance for online education.  QM is a nonprofit organization comprised of a dedicated staff that works together virtually—from cities all over the United States—to support everyone’s quality assurance goals. 

Job Description

Job Status:

Nonexempt, Part-time (25 hrs/wk) 
Monday - Friday 10:00 am to 3:00 pm 

Job Location:  

This position is remote/telecommuting in nature, however the candidate must reside within the Annapolis metropolitan area; weekly visits to the QM home office are required.

Position Goals:

To support the Quality Matters™ Accounting Department with routine clerical and administrative functions.   

Position Responsibilities: 

The daily tasks require analytical ability, judgment, discretion, and knowledge of accounting skills, bookkeeping concepts, policies, and objectives. 

  • Provide routine support for the Accounting Department
    • Use computers and various software applications to complete daily tasks, including database management and data entry.
    • Assist with statutory statement preparation (i.e. copying, typing labels, mailing, and distribution of statements).
    • Reply to requests for information from both internal and external customers, forward messages/forms to appropriate individuals or departments.
    • Maintain physical filing systems, in person, at the Annapolis office.
    • Operate standard office equipment, including but not limited to computers, printers, or copiers.
    • Prioritize tasks and communication; coordinate and participate meetings with Skype and/or Zoom.
    • Utilize Quick Books and Excel to complete tasks including AR/AP entries.
    • Follow internal accounting control systems.
    • Check and verify source documents such as invoices, receipts, and computer printouts.
    • Assist with audits.
    • Build relationships and liaison with others, handling highly confidential, politically sensitive, or community related issues in a professional and ethical manner.
    • Assist with placing of orders for employee gifts or awards.
    • Maintain digital document files.
    • Complete new vendor registrations, respond to routine financial documentation requests, maintain vendor records including mailing addresses, contact names and numbers, and pertinent tax information.  
    • Complete material orders requests and invoices.
    • Complete QM USPS mail management, retrieve inbound mail from the QM Annapolis office once per week, sort, open and forward documents to appropriate person/department following set procedures.  
  • Other duties, as assigned

Qualifications

Required Technology Proficiencies:   

  • Two or more years’ of proficiency with use and basic maintenance of computing devices such as laptops, Windows-based applications and operating systems. 
  • Two or more years’ demonstrated proficiency in the use of Microsoft Word and Excel.
  • Two or more years’ experience working with calendaring tools, and virtual communication tools, i.e. Zoom, Skype, and Google Applications.
  • Ability to use 10-key calculator, familiarity of double-entry Accounting.
  • Maintain a typing speed of 35 WPM and a 10-key speed of 140 net KPM.
  • Demonstrated initiative in learning new software applications and virtual communication tools. 

Minimum Required Qualifications:  

  • Associate Degree from a Department of Education accredited university or college, or a minimum of two years’ work experience in a similar role. 
  • Must reside within the Annapolis metropolitan area to complete position’s tasks. 
  • Regardless of physical location QM employees are required to be available to attend the synchronous core schedule of M-F, 10a-3p, ET. (exceptions at supervisor’s discretion) 
  • Demonstrated expertise with written and oral communication skills.  
  • Knowledge of basic bookkeeping procedures. 
  • Proficiency in basic mathematical skills; ability to add, subtract, multiply and divide. 
  • Virtual work experience with demonstrated success. 
  • Detail-oriented, with the ability to maintain a high level of accuracy on all work activities. 
  • Excellent organizational skills including ability to respond to multiple priorities, meet varying deadlines and complete tasks involving input from multiple participants. 
  • Proven ability to work both independently and as part of a team. 
  • Strong work ethic and a high level of professionalism. 
  • Demonstrated problem solving, critical and creative thinking skills. 
  • Must have access to reliable high speed internet. 
  • Must have reliable access to insured transportation and/or a clear driving record. 

Preferred Qualifications:  

  • Three years’ or more of administrative support work experience.
  • One or more years’ experience using Quick Books Accounting software. 

Additional Information

Compensation: 

Starting salary is $18.36 per hour for this position. 

Physical Requirements: 
 
Long periods of being in a stationary position; operating a computer and other office equipment; frequently communicating by phone and email; occasionally moves supplies and/or equipment weighing up to 25 pounds.

Weekly trips to the Annapolis office, utilizing insured transportation.

Apply Now:

Come join Quality Matters and help us promote and improve the quality of online education and student learning. Please submit a cover letter and resume. Quality Matters is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture.