Office Administrator

  • 855 Main St, Bridgeport, CT 06604, USA
  • Contract

Company Description

Pulse Commerce is the leading cloud platform for enterprise order & inventory management empowering retail leaders with unprecedented visibility and control of inventory, orders and customers. Our vision is to make ecommerce 100x more efficient. This means faster delivery to customers, a more efficient supply chain network, lower cost of operations for merchants and less carbon emission for a greener planet.

We is an organically grown company, profitable since inception in our founder’s dorm room in 2000. Growing double digits year on year, we are aiming for triple digits in 2017. We pride ourselves on providing our team a challenging and highly energetic work environment where they learn something every day.

Job Description

Key Responsibilities:

Accounting – including management of payables, receivables, collections, reconciliation, prepare and maintain financial statements such as budgets, expenses, cash flow, profit and loss by business unit, banking (deposits, petty cash, reconciliation etc.) and bookkeeping using QuickBooks software. Resolve customer service issues.

Human Resources – Plan and organize social functions and morale and teamwork building events, enforcement of basic rules and policies, employee orientation, training and performance reviews. Monitor employee sick and holiday hours; maintain personnel files, counsel employees and associates as necessary. Responsibilities include screening telephone calls, scheduling interviews, and assisting with planning new employee coordination meeting, compiling materials and maintaining employee records such as timesheets and employee handbook. Set up for weekly Office Meetings.

General Office Management – Answer / screen incoming and direct callers to appropriate personnel, ensuring smooth office operations and managing various administrative duties, filing and maintaining records. Sort and distribute mail. Draft and proofread letters. Perform administrative duties for executive management. Responsibilities include making travel and meeting arrangements, preparing reports and financial data, training and supervising other support staff, and customer relations. Order office supplies and maintain office equipment. Work with Management to ensure compliance; develop and improve administrative operations policies and procedures. Legal Assistance – File and maintain legal documents appropriately. Bank deposits and mail pick up.

Sales Operations and Marketing – assisting in marketing campaigns such as direct mail, bulk mailings, surveys and data collection/analysis, market and competitive research, and assist with other marketing projects. Help organize and support other promotional activities such as seminars, trade shows and conferences.

Project Coordinator – Work with internal and external parties to organize the various components needed to initiate, run and conclude assigned projects. Duties include coordinating schedules and activities, placing orders for supplies and services, and tracking progress and results.

Perform other duties and special projects as assigned.   

Qualifications

  • 4 year degree or equivalent, plus minimum 1 year of administrative support experience
  • Proficiency in Microsoft Office products (including Word, Excel, PowerPoint, and Outlook)
  • Proficiency in QuickBooks
  • Ability to foster strong customer, employee, and vendor relationships
  • Strong presentation and facilitation skills
  • Excellent verbal and written communication skills

Additional Information

 

We are easily accessible by public transportation and conveniently located within a 5-minute walk from the Bridgeport Metro-North train station.

Fast paced environment with competing priorities.

A snack filled kitchen and fridge + free lunch Fridays + monthly company happy hours + quarterly company family outings!

Fun, energetic and highly driven colleagues.

We have a demanding hiring process that includes skill assessments, a background/credit check and one or more in-person interviews to help ensure that the company culture is a good fit for any new team members.

Only direct applicants need apply. No recruiters please.

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