Objective:

To be responsible for the creation and routing of Purchase Orders in a prompt manner. The PA will also be responsible for approving workflow of the vendor invoice for timely vendor payments.

Responsibilities:

• Receive and review purchase order requests sent to group email                  
• Create purchase orders in SAP system,                                    
• Match vendor invoices to purchase orders in Altair                        
• Investigate invoice discrepancies; check shipping and freight backup                                                                                                    
• Check bank details, tax if applicable, postings, and documents for correct data entry, mathematical accuracy, and proper coding           
• After audit of invoices, ensure proper authorizations are received from Agency through routing of invoices thru Query in the Process Director.
• Approve invoices for payment and ensure proper receipt from vendors
• Work with vendors to ensure proper invoicing requirements are met
• Review and follow up on all open Pos with past due delivery dates 
• Liaison between BI Billing Team and Account Team relative to the purchasing, payment processes, jobs need to be researched to make sure PO is being set up correctly (billable/non-billable)                               
• Process owner for accounts payable documents, system monitoring and reporting                                    

• Proven experience in accounts payable or a similar financial role
• Proficiency with accounting software and MS Office, especially Excel
• Intermediate to Advance English (oral and written skills)
• Ability to work in a fast-paced environment and meet tight deadlines
• Advance studies at bachelor’s in business administration, Accounting or Finance. Bachelor’s degree is a plus.