Resources is the backbone of Publicis Groupe, the world’s third-largest communications group. Formed in 1998 as a small team to service a few Publicis Groupe firms, Re:Sources has grown to 5,000+ people servicing a global network of prestigious advertising, public relations, media, healthcare and digital marketing agencies. We provide technology solutions and business services including finance, accounting, legal, benefits, procurement, tax, real estate, treasury and risk management to help Publicis Groupe agencies do what they do best: create and innovate for their clients.   

In addition to providing essential, everyday services to our agencies, Re:Sources develops and implements platforms, applications and tools to enhance productivity, encourage collaboration and enable professional and personal development. We continually transform to keep pace with our ever-changing communications industry and thrive on a spirit of innovation felt around the globe. With our support, Publicis Groupe agencies continue to create and deliver award-winning campaigns for their clients.

Summary

The Asset Coordinator will be responsible for vendor and contract management of existing and new deals, implementations and issue resolutions. Regular contact with the global team for succession planning.

Key responsibilities:

• Maintenance of a portfolio of contracts and assets, including set up of asset database
• Vendor management of the related suppliers, including clean-up of portfolio which includes contract gap analyses
• Receipt and/or handover of new contracts upon signature for implementation and ongoing management
• Management of true up/true down processes in line with the existing contracts.
• Review, renewal and retirement of assets as part of asset lifecycle management
• Manage discovery and preparation of RFP/RFI/RFQ as required using the approved Procurement toolkit documentation and processes
• Collaborate with cross-functional teams to understand business requirements and identify cost-saving opportunities
• Conduct market research and supplier assessments to identify potential suppliers and evaluate their capabilities
• Support the implementation of procurement strategies that optimize the cost, quality, and delivery of goods and services
• Manage procurement process for goods and services, including vendor selection, price negotiation, and contract management to achieve the best value for the organization.
• Assist in developing and implementing procurement strategies to support business goals and objectives.
• Liaise with the Vendor Management team to ensure continuity of supply/service and risk management of strategic contracts, ensuring that the delivery matches the objectives and deliverables in the contract schedules.

Qualifications and Skills

• Bachelor's degree in a relevant field such as business administration, CIPS or supply chain management, finance, or a related discipline

• Must have a minimum of five years of experience and a demonstrated ability to manage strategic sourcing and supplier management
• Excellent communication, collaboration, and relationship-building skills
• Strong negotiation skills and contract management skills

• Sound financial analytical skills and a good understanding of contract law
• Strong analytical and problem-solving skills, with proven ability to analyse data and make data-driven decisions.
• Awareness of regulation and legislation on the markets involved.
• Ability to work in a fast-paced environment and manage multiple priorities.
• Ability to work effectively in a team/hybrid environment.
• A proven team player with impeccable attention to detail and the ability to prioritise deliverables aligned with organisational strategy.
• Proficiency in procurement software and tools, as well as Microsoft Office Suite.
• Completely literate in the English language, with an advanced level in one of the European languages is a plus.

Publicis Groupe Commitment to Diversity & Equity Policy:

Publicis Groupe is deeply committed to diversity and inclusion in spirit and in action at every level of the organization. It reflects our core values and embodies our purpose of building a great company enabling human potential. We have a deep-rooted appreciation for how diversity of thought drives innovation, and we ground that value in a culture of collaboration and connected thinking.  

• Diversity & inclusion are business imperatives on which Publicis Groupe will not negotiate. While fostering a work environment that is inclusive of all talent is a collective responsibility, it is leadership’s job to nurture the career aspirations and goals of all our talent. Promoting gender equality starts at the top and the Groupe will not tolerate anyone speaking for our organization who does not value the importance of inclusion. Publicis Groupe works very hard to champion diversity and will continue to insist that each agency’s leadership be champions of both diversity and inclusion.
• Our Core values “ VIVA LA DIFFERENC’E is based on the very aspect of celebrating differences 
• Our strategy focuses on bringing together teams with diverse perspectives, disciplines, and experiences, because diversity of thought best serves our clients and their customers who they aspire to impact

Equal Employment Commitment:

1. We provide equal opportunities to all our employees and to all eligible applicants for employment in our company. We do not unfairly discriminate on any ground, including race, caste, religion, color, ancestry, marital status, gender, sexual orientation, age, nationality, ethnic origin, disability or any other category protected by applicable law.
2. When recruiting, developing and promoting our employees, our decisions will be based solely on performance, merit, competence and potential.
3. We shall have fair, transparent and clear employee policies which promote diversity and equality, in accordance with applicable law and other provisions of this Code. These policies shall provide for clear terms of employment, training, development and performance management.