Office Manager / EA

  • Full-time

Company Description

MBM is one of NZ’s most recognised multi-disciplinary media agencies, working with many of New Zealand’s best-known brands. 

We work with our clients to provide market-leading integrated media communication solutions.  While we have the broad capability, we believe data and insight is the key to unlocking unfair advantage for our clients. 

Things are different at MBM.  We care deeply about creating insights, connections and experiences that move the dial for our clients.  We don’t just pump out media plans, we problem-solve with creative, communications-led thinking to solve our client’s business challenges.

MBM is in huge growth having won some of NZ’s most prestigious and creatively driven media accounts and we are on the hunt for smart, curious and passionate people to join our team and help deliver strong, demonstrable outcomes for our clients. 

Job Description

Are you ready to take charge of creating a friendly, efficient, and seamless experience for our team and clients? We are seeking a dynamic Office Manager to ensure our agency operates at its highest standard, while also supporting the CEO with ad hoc EA tasks. If you're proactive, solution-focused, and thrive in a fast-paced environment, we want to hear from you!

What you will be doing

  • People Experience: Lead and manage the experience of our people and external visitors, creating a positive office vibe.
  • Client & Visitor Management: Welcome clients, manage meeting rooms, and ensure external visitor needs are met.
  • Office & Amenities Management: Coordinate mail, phone traffic, deliveries, IT support, and office supplies.
  • Events & Culture: Support event organization and bring special interest events to life.
  • Building Maintenance & Facilities Management: Ensure office maintenance meets standards and liaise with building management.
  • Communication: Serve as a contact point for senior leaders, keeping employees informed and engaged.
  • Finance Administration & Travel Management: Manage invoices and travel arrangements.

About you

  • IT savvy and have the curiosity to constantly develop your skills
  • Engaging, personable individual with a positive demeanour
  • You find it rewarding to provide exceptional service for both employees & external visitors
  • Proactive and solutions focused – able to anticipate issues, and seek/ offer solutions to the Senior Leadership Team
  • Excellent verbal and written communication skills
  • Excellent time management & organisational skills
  • Comfortable communicating with senior stakeholders, internal and external
  • Calm under pressure and able to take the lead, modelling expected behaviours
  • Emotionally resilient and understanding of the high stakes environment
  • High standard of presentation, both personally and in your surroundings
  • Flexible - able to occasionally work early starts/ late finishes
  • You will suit a creative, dynamic working culture

Our offer to you

  • Work with the best of the best in strategic leadership, digital nous, and analytics capability
  • A fun and rewarding team culture where collaboration is key
  • All the benefits of being part of a global network with a Whole-self program, Learning & Development opportunities and an industry-leading parental leave policy
  • Confidential 24-hour support via our employee assistance programme
  • Day off for your birthday.

Additional Information

Be a part of the Publicis Groupe family, one of the world’s most progressive and dynamic modern communications businesses, enjoying all the perks that come with our network offering:

  • A comprehensive Wholeself program supporting Physical, Mindful and Financial wellbeing
  • A creative, fun and rewarding office environment backed up by our Publicis Liberté flexibility approach “working your way, with us!”
  • Access to our Global AI Platform, Marcel, connecting Publicis Groupe employees with opportunities for career mobility and collaboration across our global network
  • Extensive Learning & Development opportunities, including more than 15,000 learning programs via our online learning platform Marcel Classes
  • A culture of open feedback and support to reach your goals through our Career Conversations program
  • A committed Diversity, Equality and Inclusion strategy driven through our Viva! Women, Égalité, enABLE and Embrace (reconciliation action plan) programs 
  • Work Your World program enabling employees the flexibility to work from anywhere in the world for up to 6 weeks per year
  • At Publicis Groupe, we believe no one should be more scared of losing their job than their life. Through our Working with Cancer initiative, we will secure the job and salary of any Publicis Groupe employee unable to work because they are living with cancer, a life-threatening chronic illness or serious disease
  • Inclusive leave policies such as Fertility Treatment, Menopause, Flexible Public Holidays, Gender Affirmation and Parental leave with up to 18 weeks paid primary carer leave and generous secondary carer benefits
  • Access to counsellors, psychologists, and professionals through Sonder - an all-in-on digital wellbeing technology platform designed to support psychological, medical & safety needs

MBM, part of Publicis Groupe believes that to deliver the best solutions to our clients, our people need to reflect the diverse communities in which our clients operate in. We value diversity and the skills, knowledge and experience that difference brings to our culture.  

We encourage applications from all people regardless of their backgrounds, identities, beliefs, age, disability, gender, gender identity, sexual orientation, or any other difference. Our people are chosen for their personalities, ethics, values and professional qualities without any exclusion or discrimination. 

We are committed to providing reasonable adjustments for people with disability or those that require additional support throughout the application process.  If you need any assistance or adjustments, please contact us via [email protected] - your personal information will be kept confidential.