Publicis Groupe is a leading global communications and full-circle marketing services company. Our projects range from classic advertising campaigns, through digital creative strategy management, website build projects, in-house production, data-driven media solutions, content creation & maintenance and global digital communication strategy & asset creation for several brands, just to mention a few larger areas of our expertise.   

In Hungary; our multinational team represents 350 people from across 25+ different countries, providing integrated solutions and diverse expertise that shape how Fortune 500 companies and brands communicate from Europe to the US and China. 

We are a group of communication professionals deeply rooted in the values of diversity and inclusion, creating an environment that encourages collaboration, growth, and the pursuit of excellence, working for better futures at speed by turning the magical combinations of many into the Power Of One! 

And we are proud to be the first agency in Hungary to get the Great Place To Work® certification! 

We are looking for a motivated and detail-oriented individual to join our team as a Workplace & Community Assistant.

Responsibilities:

• Manage relationship and correspondence with office vendors, service providers
• Sourcing suppliers and vendors and managing related administrative tasks
• Supporting the Office Manager in daily operation of the office
• Coordinating business travel arrangements
• Supporting Community&Workplace manager in the field of development, production and delivery of projects from proposal right up to delivery on time and within budget
• Participate actively in the planning and execution of internal and external company events, client visits, workshops, meetings, etc.
• Souorcing new event venues
• Managing supplier relationships
• Covering Personal Assistant tasks of the CEO

Requirements:

• Active student status
• Ability to work 40 hours/week
• Excellent organizational and project management abilities
• Exceptional attention to detail and problem-solving skills
• Excellent written, verbal communication and presentation skills
• Fluent in English and Hungarian
• Proficiency in using office software and online collaboration tools
• Ability to multitask, prioritize, and meet deadlines in a fast-paced environment
• Demonstrated ability to work collaboratively with cross-functional teams

Why should you join Publicis Groupe?  

• Multicultural and diverse environment - We have more, than 300 colleagues (and counting), talents coming from every part of the world, why not join us and learn some Portuguese during lunch breaks?  

• Non-mandatory office days - We give you the opportunity to enjoy our modern and minimalistic (also award-winning!) open office and enjoy the comfort of your own home when it comes to where to spend your working hours. We love being in the office but also having the freedom to work from home! 

• Flexible working hours - The working hours are also flexible. Here we have to mention that as we work for clients, you cannot do your job during the evening, but if you have a dentist’s appointment at 3 p.m., we won’t say you can’t go.  

• Market-competitive salary - We will give you a salary that reflects your hard work. During the selection process we will try and find that sweet spot, which will make you happy when you open your offer letter.  

• Work Your World program – Would you like to experience working from a different country for a couple of weeks? Start dreaming about your favorite location because with us, you can do it! Just pick a Publicis Groupe office on the Globe. Then start packing. 

• Free Fridays in August - That’s right! Last year we introduced having free Fridays in August, and we are about to do it again this year! 

• Dog friendly office - If you have a furry, occasionally barking four-legged bestie, they are also more than welcome in the office.  

• Company events - Once you have joined us, you’ll see that we not only learn each other's native language (remember the unofficial language lessons from above?), but also have regular get-togethers. Trying not to stay thirsty during every third Thursday (yes, we definitely call them Thirsty Thursdays!), having different themed parties throughout the year or boosting our creativity by listening to Creative mornings in the Café! 

• Well-being – Last year we launched our well-being program, Balance by Publicis Groupe Hungary. We believe that balance is not something to be found, but something to create. That is why we are fully committed to bringing it into your life. Initiatives, such as coaching, round table conversations, workshops and education on well-being is available for everyone, and more elements of the program is on the way. 

• Relocation - Would you like to join us from the other side of the globe? Looking forward to talking to you! If we agree on working together, we will help you get through the bureaucracy and get you the working visa you need.  

Interested? Come and join the Publicis Groupe adventure!