At Saatchi & Saatchi we have a simple ambition to make the most influential creative ideas in Modern Britain.

Ideas that are influential in driving business growth, building meaning in consumers' lives, in our client’s organisations creating energy and in culture shaping change

Our founding spirit of Nothing is Impossible is more important now than ever before. We see it as a simple mindset that allows us to do unbelievable things, driven by the power of creativity.

Our culture is one of collaboration, chutzpah and openness; of audacity, optimism and inclusivity. Because if you are going to deliver new possibilities you have to have the talent, energy and belief to achieve them

We are looking for and EA to support the Groupe Client lead across Publicis Groupe with a team of over 100 people to ensure we deliver in a co-ordinated, integrated way for the client. 

 
We need a talented, proactive EA with strong people skills to help engage clients, organise direct reports, and broader teams to deliver across multiple workstreams. It’s a fast paced, job, in a complex, large group doing exciting, creative work with talented people.  

• Proactive diary management – being able to prioritise meetings, meet deadlines and manage ever changing schedules. 

• Support on all internal and external meetings. To include preparation of all documents, presentations, meeting agendas where applicable.  

• Book meeting rooms and be responsible for catering & arranging AV support. 

• Unfazed when dealing with last minute diary changes throughout the day, over running meetings or travels problems such as cancelled flights.  

• Ensure leadership is briefed daily for the day ahead and kept informed of any/all changes particularly during times of travel, back to back meetings, etc 

• Screening his emails and responding/flagging where needed. It’s crucial the candidate is confident to act where appropriate. 

• Build a network of effective and positive relationships with colleagues, clients and their PAs/EAs. 

• Managing clients and outside vendors (head-hunters, consultants, etc.); filter out time-wasters/junk mail 

• Responsible for general administrative duties including raising purchase orders, expenses, timesheets, courier and car bookings. 

• Help to organise and facilitate team and Client away days, social events, Summer & Christmas parties. 

• Proven and demonstrable experience operating as an EA to senior management in a busy, fast paced, high pressured environment 

• Robust experience managing multiple and ever-changing diaries is key 

• Highly resilient with a strong work ethic.  

• Excellent verbal and written communication skills including maturity and confidence in dealing with senior stakeholders 

• Proven ability to multi-task and prioritise 

• Willingness to be adaptable and undertake a broad variety of tasks, we are ultimately a team and should work accordingly. 

• Advanced MS Office and media options (including PowerPoint, Word, Excel, Outlook and Key Note)  

• Accurate typing of reports, emails, letters and all other correspondence 

• Ability to help facilitate & resolve simple IT problems for Manager in a proactive and helpful manner. Co-ordination with IT Dept where needed. 

Diversity and inclusion are a core part of our DNA at Publicis UK. We’re committed to building an inclusive culture that encourages, celebrates, and supports our wonderfully diverse employee group irrelevant of their age, gender identity, race, sexual orientation, physical or mental ability or ethnicity. Diversity and inclusion fuel our creativity and innovation, it enables us to be closer to our people and audiences. We will continue to strive to create a culture and environment where everyone feels empowered and more importantly comfortable enough to bring their full, authentic selves to work. If you need assistance or adjustment due to a disability, please contact us.