Spark Foundry is one of five global media agency brands within Publicis Media. The force of acceleration, or the speed of change is so strong today that it has the potential to leave industries including our own behind. So, at Spark Foundry we are working towards driving positive change. For ourselves, our clients and society in general! We are an Acceleration Agency.

At Spark Foundry acceleration applies to every layer of our business. It refers to how we relish change, seek ever more innovative partners, embrace the increasing unknowns and continually learn, unlearn and learn everything again – all over again. We will continually live and work as if we are in beta (nerdy way for saying nothing is ever completed), in order to boost brand relevance for clients, drive brand value and grow their business and ours – today and in to the future. Our pursuit of what’s next will be relentless.

The role responsibility of an Executive - Operations would be to manage the administrative functions of the Media Department, which includes:

• To ensure accurate and timely vouching of all vendor invoices
• To prepare production request forms and media instruction forms for requesting material from brand agencies and ensure timely follow up
• To maintain proper document trails and files for all supplier bookings and client approvals
• To provide finance with a weekly status of vouching
• To liaise with suppliers (getting the latest grids, availabilities, rate cards etc..)
• To execute the bookings across all media plans once approved and to adjust modification orders from suppliers
• To assist planners with competitive data and evaluation reports when necessary
• To provide clients with accurate and timely financial reconciliation in liaison with the finance team
• To provide clients with competitive alerts and other competitive data as determined by the account team

Qualifications

• Knowledge and application of all agency related systems, procedures and software specific to administration tasks
• A good knowledge of vendors, media vehicles in each market
• Numeracy, literacy and accuracy
• Be proficient in the use of applications such as Word, Excel, PowerPoint and the booking software of the company
• Basic / simple ad-hoc negotiation skills