Publicis Groupe is the third-largest communications group in the world, a leader in marketing, communication, and digital business transformation.

As a platform at the intersection of marketing and digital business transformation, driven through the alchemy of creativity and technology, Publicis Groupe is built on The Power of One. Publicis Groupe offers its clients seamless access to the expertise of its 80,000 talents across four Solution hubs: creative with Publicis Communications (Publicis Worldwide, Saatchi & Saatchi, Leo Burnett, BBH, Marcel, Fallon, MSL, Prodigious), media services with Publicis Media (Starcom, Zenith, Spark Foundry, Blue 449, Performics, Digitas), digital business transformation with Publicis.Sapient and health & wellness communications with Publicis Health. Publicis Groupe’s agencies are present in over 100 countries around the world.

Founded in 1926 by Marcel Bleustein-Blanchet, the “father of French advertising”, Publicis Groupe is today led by its third CEO in its history, Arthur Sadoun, Chairman & CEO. Maurice Lévy, who led the company for 30 years until June 2017, is today the Chairman of Groupe’s Supervisory Board.

1. Production coordination tasks in general: 

• Prepare request for creation/ update of vendor codes in Master Database 
• Reviewing production contracts and service reconciliations prepared by Account and Production teams
• Scanning and coding of supplier invoices/documents in e-workflow to submit invoices to Accountants 
• Prepare payment request to submit to Finance 
• Handling feedback from suppliers about the status of contracts, liquidations, and payment schedule

2. Account coordination tasks: 

• Create and track jobs/ Cost Estimates/ Purchase Orders in the Job Management system at the request of the Account team
• Attend weekly WIP meetings with the Traffic and operational team
• Generate monthly Active Job List and Outstanding Timesheet Report from the Job Management system and follow up with Account on the status of jobs and clearance of overdue items
• Supporting the process of preparing service reconciliations with Clients (for specific top Clients)
• Collecting 3rd party invoice evidence and other required supporting documents required by Clients for the billing process
• Other job management tasks that are related to internal Financial Monitoring Control requirements

• Bachelor's degree in Accounting is a plus
• Proficient use of MS Office
• Writing skills in both English and Vietnamese

• Internship allowance
• Six months of internship