Freelance - Business Affairs Manager - Toyota
We are all about igniting the power of cultural revelations to create unbreakable bonds between people and brands. We prove nothing is impossible every day and have fun doing it. If you are an ideas person, think outside the box, are willing to be different, are high energy and have a great team-oriented attitude, then we would love to chat with you.
Different has the power to expand the limits of what’s possible. That’s why at Conill, Different Rules.
A Business Affairs Manager at Conill is an expert in SAG matters, licensing, negotiations, and rights clearance. As a member of the Business Affairs department, the BAM has the responsibility to ensure that the financial and legal aspects of productions they manage are compliant with both the agency’s and client's guidelines and processes. Day-to-day involves working alongside and supporting Agency Producers, reviewing creative for rights clearance in partnership with in-house counsel, estimating Union talent session + residuals, negotiating and licensing music, creating agency estimates and purchase orders, and maintaining jobs through final billing. The BAM reports to the Director of Integrated Business Affairs and works closely with the account team and producers to keep abreast of changes in productions and to ensure processes are followed with regards to licensing, talent and estimate management. We are looking for a team player that is detail-oriented and a self-starter.
- Review copy in early stages to advise on talent, copyright, and intellectual property risks, alongside agency legal counsel.
- Work alongside agency producers for timely bidding of projects and compliance with client’s guidelines, including approval of costs by external consultants, if required by clients.
- Review final production bids with agency producers.
- Generate agency estimates using Altair, the agency’s financial solution.
- Generate award documents, upon client approval of estimates, including production contracts, insurance declaration, talent agreements, and purchase orders.
- Negotiate licensing and clearance of intellectual property rights, including images, music, fonts, artwork, and others.
- Prepare vendor agreements, consulting with agency counsel for terms and conditions.
- Negotiate and/or oversee overscale talent deals and agreements.
- Work with Producers on every stage of talent matters: talent session costs, issuing contracts, and processing session reports.
- Prepare casting use specs and talent residuals estimates, per information supplied by Media and Client Services teams.
- Process talent use payments per talent reports issued by Traffic, and using the external payroll service.
- Remain updated on all SAGAFTRA & AFM guidelines, and advise clients and agency teams on union rules, regulations, and best practices.
- Manage and evaluate claims, audits, and requests for information received from the unions.
- Maintain comprehensive documentation of all projects in digital job jackets, using the agency’s preferred cloud storage system.
- Process supplier invoices, payments, and payment inquiries.
- Maintain and reconcile estimates, monitoring for overages, and flagging them to the agency’s Client Services team.
- Regularly report on jobs’ status to Accounting, Production, and Client Services departments for billing, reconciliation, and closing of jobs.
- Maintain trackers for talent cycles, music, and other rights expirations, to share with Client Services and for consultation by other Business Managers.
- 3+ years in Business Affairs role at an Advertising Agency
- 3+ years of experience working with union talent
- Strong focus on timelines and attention to detail
- Ability to work independently with minimal direct supervision
- Exceptional written communication skills
- Proficient in Excel and Word and a willingness to learn new applications
- Strong analytical and critical thinking skills
- Ability to prioritize correctly and work well under pressure
All your information will be kept confidential according to EEO guidelines.