Publicis Media helps clients drive sustainable business growth by harnessing the modern media landscape to drive one-to-one consumer connections at scale. Led by Sue Frogley, CEO, Publicis Media UK is made up of 2000 people working across market-leading media agencies including Zenith, Starcom and Spark Foundry as well as specialist practices Publicis Media Exchange (PMX), Performics, Publicis Sport & Entertainment, Publicis Media Content and NextTECHnow. Together they combine deep expertise in media investment, strategy, insights and analytics, data and technology, commerce, performance marketing and content. Publicis Media is part of Publicis Groupe and is present in more than 100 countries with over 23,500 employees worldwide.

PMX is the central investment practice for Publicis Media, responsible for the smart application of investment by leveraging scale, marketplace innovation, deeper partnerships and intelligence. We are client-centric and operate on the principles of trust, transformation & talent.

This is an exciting opportunity for a PA/ Admin Assistant to join an established company with tons of exposure and to work alongside an established EA within a friendly team environment. The role sits within PMX (Publicis Media Exchange), a Publicis Media practice(part of Publicis Groupe). The Team Assistant will be confident, diligent with a can-do positive attitude.

Responsibilities:

• Diary management which includes arranging meetings, briefings, and events, also anticipating, and managing competing commitments
• Completing online expense claims, timesheets and assisting with approval process
• Managing online holiday booking system
• Holiday cover for CEO EA
• Communicating with media owners, clients, and internal stakeholders as and when required
• Leading or collaborating on events management for the Teams as well as wider agency
• Travel management including arrangements and visa applications if required
• If required supporting other PAs within the agency to cover holidays or absences
• Other ad hoc projects
• Helping to set up hybrid meeting tech

Key requirements:

• Strong working knowledge of Microsoft Office –specifically PowerPoint, Excel, Word & Outlook
• Ability to organise, be proactive and work under pressure
• Ability to use initiative to problem solve and bounce thoughts and suggestions from the other PAs around you
• Working well with multiple stakeholders and in a busy environment

Please note that Publicis Media is an equal opportunities employer and welcomes applications from all sections of society and does not discriminate on grounds of race, religion or belief, ethnic or national origin, disability, age citizenship, marital, domestic or civil partnership status, sexual orientation or gender identity.