Executive Assistant/Administrative Assistant

  • Full-time

Company Description

We partner with our clients to create ideas rooted in shopper psychology.  Together, we help our clients deliver results while setting them up for success in the future. It’s simply what happens when you have strategy, creative, and execution working to reach shoppers when and where it matters most.

Our approach isn’t actual rocket science, but there’s a reason no other agency can execute ideas like we do.

Talent is at the heart of everything we do. 

We’ve put together a team of talented and passionate individuals from around the globe.

Job Description

We are looking for someone who is a problem solver, detail-oriented, eager to learn, and has excellent communication. This person will be able to navigate complexities, anticipate needs, be a systems thinker and have bias to action. This role will support multiple senior agency team members in scheduling, project work and power point presentation development.  A fun, upbeat personality is a plus and the ability to work in a fast-paced environment is important.

CURIOSITY Demonstrate a passion for the unknown; push to uncover the why behind the challenge. Understand shopper behavior and how it can be influenced through creative output.  Possesses a desire to continuously learn new methods and programs and seek ways to solve problems.

FEARLESSNESS & HUMANITY  Push the work forward by asking questions and leading the cross-functional team in making decisions.  Understand the impact of mistakes and learn through them.  Employs radical candor with others in order to resolve situations head-on.

HUSTLE Balances overall output on tight timing and urgent deliverables.

CUSTOMER PASSION & OWNERSHIP Be an inclusive partner to your colleagues and other disciplines within the agency. We succeed together, and we fail together. Accept feedback and problem-solve to find the best possible solution, then make revisions.

DAY TO DAY

  • Act as a business partner to senior leaders, ensuring strategic, proactive, and thoughtful support of the rhythm and needs of the agency
  • Effectively and proactively support multiple senior leaders with needs including document creation, file management, email communication, travel, event coordination and calendar management
  • Manage projects with multiple inputs and multiple stakeholders
  • Partner with senior leadership to help develop and own coordination of leadership communication, project management and scheduling needs including: 
    • Attend key team meetings, taking notes electronically
    • Track and help drive completion of key deliverables and following up on outstanding items
    • Develop memos and ghost write agency communications
    • Create power-point presentations
    • Organize all-agency events and meetings
  • Ability to work in a highly ambiguous environment
  • Strong analytical skills and demonstrated ability to improve processes
  • Exceptional written, verbal, and interpersonal communication skills
  • Highly motivated, organized individual who is able to work effectively with minimal supervision
  • Ability to handle confidential information with discretion, and deal with professionals inside and outside the company

Qualifications

EDUCATION REQUIRED/PREFERRED

Bachelor’s Degree in Marketing, Advertising, Management or a related field preferred.

EXPERIENCE REQUIRED/PREFFERED

2-5 years’ work experience preferred. Experience in shopper marketing or advertising marketing a plus.  Advanced skills in Microsoft Office, specifically PowerPoint expected.  

Additional Information

All your information will be kept confidential according to EEO guidelines.

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