Zenith is The ROI Agency; we succeed when our clients succeed. We have a simple strategy: motivate our people, deliver great work, and delight our clients. Clients want to work with happy and motivated people.  We have a superb Talent team, helping the agency recruit, develop and retain the industry's best talent. We're constantly striving to create a winning culture and we're delighted that 91% of our people would recommend us as a great place to work.  We are single mindedly focused on delivering great work. We have a consistent track record of making our clients' communications more effective. Our goal is to achieve commercial marketing success. We don't set out to win awards but see them as a function of great work.  Our greatest credential is our client list. Every day we work on challenging business and communication issues, in partnership with great client marketing teams. We are proud to have worked with many of our clients for 10 years or more and are equally proud of our new relationships.  To learn more, visit www.zenithmedia.com
 

The Executive Assistant will provide administrative support to assigned senior executives in a professional, efficient, and confidential manner. The position will require discretion, judgment, tact, poise, and the ability to prioritize, prepare correspondences, and research highly confidential materials and issues. The person in this position will be required to interact with a wide range of employees, clients and business partners and provide excellent customer service.
Major Tasks, Responsibilities and Key Accountabilities
• Provide administrative support with a high degree of initiative, confidentiality and professional demeanor; maintain poise to project a professional image of the office with diplomacy and creativity in work strategies.
• Maintain calendars using Microsoft Outlook with little input. Schedule meetings using knowledge and good judgment of priorities.
• Provide business travel support, monitoring travel schedules and providing back up plans as needed; process expense reports on a timely basis
• Input weekly timesheets and manage Outlook Out-of-Office Assistant. Maintain up to date status on department timesheets and vacation calendars.
• Coordinate office and department meetings and events.
• Provide administrative support to the teams that executives lead, as directed.
• Maintain confidential files and records using judgment and discretion.
• Handle internal and external correspondence; create reports and presentations, as necessary.
• Seek out opportunities to evaluate existing processes and make improvements when necessary.
• Build effective, professional relationships with co-workers, clients and, business partners.
• Perform duties and projects as assigned by manager.

Education Required
• Bachelor’s degree or equivalent experience
• Ability to perform manual tasks and lift items as needed for event support
Years of Relevant Experience
• 5+ years of experience in administrative role supporting executive level employees
Preferred Qualifications
• Proficient with Microsoft Office (Excel, Word, PPT, and Outlook) – required
Knowledge, Skills, Abilities & Competencies
• Excellent communication skills
• Strong organizational and project management skills
• Attention to detail and accuracy
• Excellent judgment, problem solving and decision-making ability
• Excellent relationship building skills
• Ability to handle sensitive and confidential information with integrity
• Ability to multi-task and prioritize; demonstrated agility and flexibility
• Passion and enthusiasm for the position and our agency

All your information will be kept confidential according to EEO guidelines.