Publicis Media is one of the four solutions hubs of Publicis Groupe ([Euronext Paris FR0000130577, CAC 40]), alongside Publicis Communications, Publicis Sapient and Publicis Health. Led by Steve King, CEO, Publicis Media is comprised of Starcom, Zenith, Digitas, Spark Foundry, and Performics, powered by digital-first, data-driven global practices that together deliver client value and business transformation. Publicis Media is committed to helping its clients navigate the modern media landscape and is present in more than 100 countries with over 23,500 employees worldwide.

Publicis Media Exchange (PMX) delivers sustainable, transparent, competitive advantage to Publicis Media clients and agencies. This is done through the consolidated strength of our agencies, deep understanding of our client drivers, leveraging scaled investment, marketplace innovation, strength in partnerships and intelligence. PM Precision is PMX’s data-informed, tech-enabled trading division that helps brands reach audiences on highly viewable, fraud free media. Precision spans product strategists, marketers, solutions consultants, activation specialists, ad-ops and data scientists. Precision encompasses agency-embedded teams that provide greater strategic alignment with clients and buying teams. Agency teams are supported by a centralized team for shared resources, best practices, tech audits and partnership management.

The Executive Assistant will handle a wide range of administrative and project management support needs of three Executive of Publicis Media Americas.  They should exhibit professionalism, solid judgment, discretion, and excellent written and verbal communications. This person must be proactive in anticipating and prioritizing the business needs of the Executive and must possess superb time management skills, a productive approach toward work, and a strong sense of urgency.

Role Responsibilities:

• Manage and maintain calendar schedule; monitoring, updating, and prioritizing utilizing good judgment and strong decision-making skills
• Schedule, coordinate, and confirm meetings to include:
  • Reserve conference rooms
  • Set up equipment
  • Place catering orders when needed
  • Initiate conference calls when necessary
  • Manage travel arrangements including flights, hotels, and ground transportation
• Manage travel arrangements including flights, hotels, and ground transportation
• Accurate and timely expense reporting & timesheet preparation and submission on behalf of the Executives
• Approve travel, time off, and expenses for Executives direct reports
• Develop, review, and edit regular and confidential correspondence, presentations, and reports
• Consolidate monthly and/or quarterly data and reporting
• Demonstrate confidentiality when handling sensitive information and matters
• Engage and manage specific projects throughout their life cycle, ensuring initiatives remain on track and flag issues that jeopardize the quality or timeliness of deliverable

• College degree or equivalent experience
• 2-3+ years as an Administrative or Executive Assistant
• Previous experience in dealing with confidential information and with senior management
• Proficiency in Microsoft Office products - Outlook, Word, Excel, PowerPoint
• Excellent verbal, written and interpersonal skills
• Ability to multi-task and prioritize in a fast paced environment
• Strong organizational, analytical and problem-solving skills
• Flawless attention to detail
• Ability to take initiative, work independently, and effectively under pressure producing accurate and consistent results

All your information will be kept confidential according to EEO guidelines.