U.S. Director of Job Management (Finance)

  • 35 W Wacker Dr, Chicago, IL 60601, USA
  • Full-time

Job Description

Job Description

The US, Director of Job Management is one of the key positions of the Business Intelligence team, headed by the US Controller. The BI team areas of responsibility include Job Management, General Ledger & Reporting, Financial Planning and Analysis and client reporting and is supported by an IT and data enablement team.

In the past years, the Business Intelligence team (BI) has undergone a reorganization in order to enhance the quality of the data provided to the business and deliver efficiencies. This individual will play a key role in continuing the harmonization and shaping of the Job Management team amongst the US organizations and any future entities that will be supported by the BI as directed by the US Controller/US CFO. The Director of Job Management is responsible for leading the operational processes related to all client billing, estimating and purchasing within client/vendor contractual terms for an Agency portfolio as well as for closely monitoring agency’s TWC metrics to ensure, together with the US Controller that TWC objectives are met

Responsibilities:

  • Lead the activities of the Job Management team (Estimate, Purchasing, Billing/Job Reconciliation, Vendor Procurement) for all entities under their responsibilities

  • Organize the Job Management team under their responsibility so it works in the most efficient, harmonized manner

  • Lead all Groupe ERP system integrations – Manage all Job Management related processes for implementation of Altair (SAP) and Groupe Ecosystems

  • Monitor the results of the monthly TWC metrics; ensure that the Agency’s transactions are in line with goals and targets

  • Lead the expansion of the BI Job Management team within the Groupe, working with the expanded teams to align to the BI model

  • Provide recommendations to Controller to improve processes so the team provides high quality services to agencies

  • Ensure that team members are adequately trained to operate in compliance with the Client, Agency’s guidelines and the Publicis Groupe Policies (JANUS)

  • Periodically review the level of staffing for all teams and ensure all Agencies are adequately supported

  • Ensure that process changes are documented and published on a regular basis

  • Ensure any Job Management issues are escalated to appropriate US CFOs and Finance Directors

  • Serve as liaison between other Finance and Agency departments (Production, Business Affairs, Client Finance,

  • Corporate Accounting, Business Leadership and Project Management)

  • Provide structure and leadership to BI Team, along with other Team Leads

  • Liaise with the Re:Sources Shared Service Centers to ensure acceptable support (Costa Rica Billing and Travel Expense teams)

  • Work with the Groupe System teams to ensure the Altair system processes work efficiently and without interruption (US COE, Group IT team)Other

  • Responsible for the personal and professional development of every team member

  • Responsible for annual goal setting and the monitoring of goals and accomplishments for every team member

  • Work closely with Team Leads to ensure that all efforts are coordinated towards meeting the BI goals

  • Assist the US Controller with special projects as needed

Qualifications

Education/ Work Experience:

  • Bachelor’s Degree Required, preferably in Accounting, Finance or Economics
  • 10+ years Agency Finance or Production experience
  • Experience with ERP Implementations preferred – SAP knowledge is a plus
  • Client contract and vendor procurement experience is preferred
  • Travel will be required – Quarterly to Hubs/Leads (Chicago/NY/LA)
  • Tax Knowledge is preferred
  • Proficient in MS Office Suite, SAP preferred
  • Excellent communication skills within all levels of an organization

Knowledge /Skills

  • Strong leadership skills and ability to manage larger regional teams
  • Demonstrate the ability to apply knowledge of accounting principles to the Agency’s system and processes
  • Excellent organizational and problem solving skills
  • Must be able to work independently as well as in a team environment
  • Must be able to maintain professionalism when addressing issues and problems involving a variety of people
  • Ability to learn quickly in a fast paced environment.
  • Self-motivator, out of the box thinker with passion to drive reengineering throughout Finance
  • Excellent system, interpersonal and communication skills
  • Good sense of urgency and ownership, high reliability
  • Positive approach to projects delegated outside of normal job requirements
  • Process oriented thinker; identify process efficiencies
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