Digitas Health is the agency of now: the first global connected-health agency, bringing urgency to the abundant opportunity contained in today’s fluid and complex healthcare environment. Digitas Health brings together people who are driven to do great things with healthcare brands, who are frustrated by the status quo, and who are seeking new and better ways to engage with their customers. The agency’s contemporary and bold approach provides a practical path to transformative life-changing work and proven business growth.

Position Summary
The Senior Associate is the key support resource for the Business Management team.  They assist in the project management of multiple clients and internal financial deliverables in a variety of vital ways outlined below.

Key Responsibilities

•    Contribute to financial deliverables by maintaining team calendar for internal and client deadlines.  Keeps team apprised of status on all tasks by issuing timely and accurate documentation and correspondence: 
  o    Drafts and updates billing calendars
  o    Organizes financial deliverables
  o    Route materials for internal review/approval
  o    Gathers necessary data
  o    Sends updates/notes/reminders to team
•    Responsible for:
  o    Time transfers (weekly)
  o    Job code requests (as needed)
  o    Updating Unified Staff Plan (USP) staffing data (weekly or as needed) 
  o    Updating Mini-Mastersheet (daily or as needed)
  o    Pulling billable reports for all clients (monthly)
  o    Checking invoices for correct information (monthly and as needed)
  o    Liaise with finance for various requests
  o    Development of SOW templates for manager to fill out
  o    Compiles various financial reports for team and clients
  o    Meeting back up - (as needed)
  o    Ad hoc reporting and administrative tasks
•    Responsible for organization of files on both PHM and client shared sites
•    Supports Manager
•    Communicates effectively with manager, as well as cross-capabilities and levels
•    Diligently and flawlessly executes on assigned projects
 

Requirements and Qualifications:

•    Highly organized with great attention to detail
•    Strong ability to follow-up and stay on task
•    Understanding of basic project management concepts
•    Understanding of basic bookkeeping principals and mathematical concepts
•    Ability to learn the basics of how the agency works and how jobs flow through it
  o    Understands and can identify the different types of funds flowing through the agency,       including, but not limited to: revenue, out-of-pockets, data costs, travel expenses, working   media
  o    Inner-agency process and requirements in order to open necessary job codes
  o    Scoping process, general media processes, and client financial responsibilities 
•    Ability to recognize and escalate issues to manager
•    Excel proficient (enthusiast preferred)
•    Experience with Pivot Tables, VLOOKUP, Subtotal, MATCH/INDEX, a plus
 

All your information will be kept confidential according to EEO guidelines.