Moxie (www.moxieusa.com) is a modern marketing solutions agency that expertly leverages the value of channel, data, content and technology to help our clients grow with unprecedented pace. Founded in 2000, Moxie has over 400 talented employees in Atlanta, Los Angeles, New York and Pittsburgh and is a transformational component of Publicis Media. Moxie's client roster includes Verizon, The Coca-Cola Company, Porsche, Ainsworth Pet Nutrition, TGI Fridays, American Cancer Society, Home Shopping Network, Walmart and Delta Air Lines.

The Executive Assistant will provide administrative support to assigned senior executives in a professional, efficient, and confidential manner. The position will require discretion, judgment, tact, poise, and the ability to prioritize, prepare correspondences, and research highly confidential materials and issues. The person in this position will be required to interact with a wide range of employees, clients and business partners and provide excellent customer service. 

Role Objectives:

• Provide administrative support with high degree of initiative, confidentiality, and professional demeanor. Maintain poise to project a professional image of the office with diplomacy and creativity in work strategies.
• Maintain calendars using Microsoft Outlook with little input. Schedule meetings using knowledge and good judgment of priorities.
• Provide business travel support, monitoring travel schedules and provide back up plans as needed.
• Input weekly timesheets and manage Outlook Out-of-Office Assistant. Maintain up to date status on department timesheets and vacation calendars.
• Coordinate office and department meetings and events.
• Assist Operations (HR, IT, Facilities) team with new employee onboarding and employee exits.
• Maintain confidential files and records using judgment and discretion.
• Handle internal and external correspondence; create reports and presentations, as necessary.
• Seek out opportunities to evaluate existing processes and make improvements when necessary.
• Build effective, professional relationships with co-workers, clients, and business partners.
• Perform duties and projects as assigned by manager.

• Bachelor's degree or equivalent experience
• Ability to perform manual tasks and lift items as needed for event support
• 5+ years of experience in administrative role supporting executive level employees
• Proficient with Microsoft Office (Excel, Word, PPT and Outlook) - required
• Excellent communication skills
• Strong organizational and project management skills
• Attention to detail and accuracy
• Excellent judgment, problem solving and decision making ability
• Excellent relationship building skills
• Ability to handle sensitive and confidential information with integrity
• Ability to multi-task and prioritize; demonstrated agility and flexibility
• Passion and enthusiasm for the position and our agency

All your information will be kept confidential according to EEO guidelines.