Publicis is an omni-channel communications agency with over 600 employees across our Canadian operations.  The office is the largest in our industry in Canada and boasts talent across various disciplines of marketing and advertising expertise. Publicis carries a balanced split of Canadian, U.S. and Global clients for which we are Agency of Record.  Publicis supports a range of D&I actions through our Driving Change team as well as giving back to the community through a long-standing participation in the Out of the Cold Program. With a strong, active and familial culture, Pub United is the agency’s social club, hosting events as wide reaching as Curling, Trivia Nights and more.

The Creative & Planning Resource Coordinator/Executive Assistant is responsible for the day-to-day management and coordination of resources in the creative and planning departments, including staffing, utilization and freelance management. The Creative & Planning Resource Coordinator/Executive Assistant will work closely with the department leads to understand their business objectives and provide staffing solutions. This role supports existing business and new business initiatives. Additionally, this role will act as Executive Assistant to the Strategy and Creative department leads, including calendar management and travel booking, expenses, etc. when required.

Key Accountabilities:

• Manages shared creative and planning resources schedules
• Ensures employees are billable and fully utilized
• Maintains internal files
• Maintains freelance budget
• Aligns with department leads to understand staffing needs
• Proactively solves staffing problems
• Attends regular team meetings and recruiting meetings
• Makes sound, timely decisions
• Manages executive calendars
• Oversees travel booking for CSO and CCO
• Completes expenses and other confidential paperwork for executives

• Minimum 5 years marketing/advertising business experience preferred
• Bachelor’s Degree in marketing, advertising, communications or related field a benefit
• Effective oral and written communications skills
• Solid organizational skills
• Ability to work well within fast-paced environment
• Exhibits decisive problem solving and ability to prioritize

Publicis Canada is committed to building a diverse workforce representative of our community. We encourage and are pleased to consider all qualified candidates, without regard to race, colour, citizenship, religion, sex, marital / family status, sexual orientation, gender identity, aboriginal status, age, disability or persons who may require an accommodation, to apply.  If you require a specific accommodation please contact Human Resources at 416-925-7733 or by email at [email protected]