Media Administrator

  • Full-time

Company Description

Publicis Media is one of Canada’s fastest growing Media Agency networks. The secret sauce? A pool of talented individuals who learn from each other (while tapping into global centres of excellence) and transparency at the core of everything we do, from data reporting to billing all the way to agency leadership. The result is a blend of meaningful work for some of Canadas’ favorite brands and endless opportunities to grow for our team members.

Publicis Media has experienced an incredible growth rate over the past years. The network has transformed and moved at the pace of culture.  As a company we are pleased to offer the opportunity to work from anywhere.

In addition to providing continuing opportunities for career growth we are proud to offer our employees market leading benefit and incentive programs.

You’ll be provided with 3 weeks minimum vacation to start plus additional long weekend Publicis days, holidays closures, your birthday off, free Headspace memberships, wellness and technology credits, and market leading savings and pension plans.

We strive to provide what matters to you personally with the ability to choose and modify programs to suit your lifestyle.

Job Description

The Media Administrator is an important member of a client services team, which pursues and activates against meaningful insights with the goal of driving measurable results for specific clients. 

As a member of this team, the Media Administrator receives in-depth training and continue their professional development by demonstrating proficiency within finance systems. 

The primary role is to provide financial support in aiding in processing and clearing, discrepancy resolution invoices and will have contact with internal and external stakeholders. 

The Media Administrator’s key skills-set include great attention to detail, ability to be trained on and learn financial system tools, ability to multi-task and manage multiple deliverables, and, effectively communicate. 

 

Key Responsibility: 

  • Research and report variances between planned and billed amounts using Prisma and Planner input.  
  • Monitor and clear invoice discrepancies by communicating with external partners for missing invoices and planning teams, take initiative to resolve 
  • Maintain high level of confidentiality regarding all Client financial information and media plans 
  • Ensure all documents are accurate and procedures adhere to Client’s requests and policies 
  • Electronic Document Interface (EDI) will account of 80% invoice resolution through automation and 20% of invoices will be discrepant and will require manual reconciliation  

Qualifications

  • Technical proficiency, particularly with Excel, Word and Outlook  
  • Ability to learn and become proficient in new technology tools (Prisma, Print Buy ToolKit etc…)  
  • Track record of success throughout post-secondary career and previous employment  
  • Strong quantitative skills, including analytical abilities and math proficiency  
  • Solid verbal and written communication skills  
  • Demonstrated critical thinking and problem solving abilities  
  • Able to work successfully with teams, handling multiple projects and meeting tight deadlines under pressure  
  • Detail-oriented and able to produce accurate work product  

Additional Information

Publicis Media is  an  equal  opportunity  employer  and  we  welcome  and  encourage  applications from  all  interested  parties.  Accommodations are available, upon request, for all stages of the interview and employment process for those with a disability or medical need during any stage of the recruitment process.  We thank all candidates for their interest in Publicis Media however, only those candidates selected for an interview will be contacted

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