PHM is the leading health media agency in the US. We are designed for—and dedicated to—delivering best-in-class solutions that connect people with meaningful health and wellness solutions every day. Guided by our genuine passion for health and wellness, our work across the entire media ecosystem helps real patients navigate the most pivotal moments of their healthcare journeys. 

At PHM, we sit squarely at the intersection of Publicis Health, the largest Healthcare Communications network in the world, and Publicis Media, the number one buyer of media in the US. This gives us access to talent, technology and data to help us deliver the market-leading solutions that give our clients true competitive advantage.  

While we have grown to be the No. 1 agency in our industry, at heart we're still a startup. It's that energy and spirit of innovation that allows us to create bold and meaningful "health media firsts" for our clients, and to do it all with #phmlove. 

At Publicis Health, we are united around one purpose: to create a world where people are equipped and motivated to take control of their health. We transform healthcare marketing and communications into healthcare engagement. We believe healthcare marketing is healthcare, fostering healthy conversations, healthy behaviors and healthy people.
 

The Associate is the key support resource for the Business Management team.  They assist in the project management of multiple clients and internal financial deliverables in a variety of vital ways outlined below.

Key Responsibilities

• Contribute to financial deliverables by maintaining team calendar for internal and client deadlines.  Keeps team apprised of status on all tasks by issuing timely and accurate documentation and correspondence:
  • Drafts and updates billing calendars
  • Organizes financial deliverables
  • Route materials for internal review/approval
  • Gathers necessary data
  • Sends updates/notes/reminders to team
• Responsible for:
  • Time transfers (weekly)
  • Job code requests (as needed)
  • Updating Unified Staff Plan (USP) staffing data (weekly or as needed)
  • Updating Mini-Mastersheet (daily or as needed)
  • Pulling billable reports for all clients (monthly)
  • Checking invoices for correct information (monthly and as needed)
  • Liaise with finance for various requests
  • Development of SOW templates for manager to fill out
  • Compiles various financial reports for team and clients
  • Meeting back up - (as needed)
  • Ad hoc reporting and administrative tasks
• Responsible for organization of files on both PHM and client shared sites
• Supports Manager
• Communicates effectively with manager, as well as cross-capabilities and levels
• Diligently and flawlessly executes on assigned projects

• Highly organized with great attention to detail
• Strong ability to follow-up and stay on task
• Understanding of basic project management concepts
• Understanding of basic bookkeeping principals and mathematical concepts
• Ability to learn the basics of how the agency works and how jobs flow through it
  • Understands and can identify the different types of funds flowing through the agency, including, but not limited to: revenue, out-of-pockets, data costs, travel expenses, working media
  • Inner-agency process and requirements in order to open necessary job codes
  • Scoping process, general media processes, and client financial responsibilities
• Ability to recognize and escalate issues to manager
• Excel proficient (enthusiast preferred)
• Experience with Pivot Tables, VLOOKUP, Subtotal, MATCH/INDEX, a plus

All your information will be kept confidential according to EEO guidelines.