Billing Specialist

  • 35 W Wacker Dr, Chicago, IL 60601, USA
  • Full-time

Job Description

The Billing Specialist is responsible for processing, monitoring and reporting on client billing and assisting various departments with client invoice related questions or issues. Billing Specialist is also responsible for monitoring and improving trade working capital targets for their assigned clients in active partnership with Agency departments.

Responsibilities:

 Lead monthly billing meetings with Production, Business Affairs, Client Finance and Account/Project Management

 Prepare billing reports and other production related reports for various client teams

 Verifythatalldocumentationrequiredbytheclientisincludedasbackupforclientinvoices

 Ensure that client billing is issued in a timely manner

 Work with Shared Services group (Re:sources) to resolve any questions or issues regarding client invoice distribution

 Manage Trade Working Capital balances and adhere to assigned TWC targets and account related goals (Work in Progress, Fee billing, and etc.) and escalating issues preventing timely billing

 ProjectMaintenance–ensure timely project closure, costs, and time transfers

 Understandkeyfinancialtermsofclientcontractandworkstoensureagencycompliance

 Verify correct rates on projects and review SOW/contract to ensure that billing is in compliance with client contract terms

 Assist with all audits(external, client and internal audit) by providing supporting documentation

Other

 Liaison between Production/ BusinessAffairs,Account/ProjectManagement, Finance, andAgencyShared Service Center (Re:Sources), relative to the client billing process

 Maintain accurate and easily accessible work files

 Maintain a positive approach towards all projects, including those that are outside typical job

responsibilities

 Maintain a professional demeanor towards management, supervisors, peers and employees at all times

 Any miscellaneous projects and duties as assigned

Qualifications

Education/ Work Experience:

 Bachelor’s degree in Business or related field of study preferred

 2+ years relevant work experience preferred

 Proficiency with computer applications including Excel, and Word

Knowledge /Skills

 Demonstrate the ability to apply knowledge of accounting principles to the Agency’s system and processes  Ability to maintain absolute confidentiality of information

 Excellent organizational and problem solving skills

 Must be able to work independently as well as in a team environment

 Must be able to maintain professionalism when addressing issues and problems involving a variety of people  Ability and eagerness to learn quickly in a rapidly changing fast paced environment

 Self-motivator, out of the box thinker with passion to drive reengineering throughout Finance

 Excellent system, interpersonal and communication skills

 Good sense of urgency and ownership, high reliability

Additional Information

All your information will be kept confidential according to EEO guidelines.

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