Billing Specialist
- Full-time
Job Description
The Billing Specialist is responsible for processing, monitoring and reporting on client billing and assisting various departments with client invoice related questions or issues. Billing Specialist is also responsible for monitoring and improving trade working capital targets for their assigned clients in active partnership with Agency departments.
Responsibilities:
Lead monthly billing meetings with Production, Business Affairs, Client Finance and Account/Project Management
Prepare billing reports and other production related reports for various client teams
Verify that all documentation required by the client is included as backup for client invoices
Ensure that client billing is issued in a timely manner
Work with Shared Services group (Re:sources) to resolve any questions or issues regarding client invoice distribution
Manage Trade Working Capital balances and adhere to assigned TWC targets and account related goals (Work in Progress, Fee billing, and etc.) and escalating issues preventing timely billing
ProjectMaintenance–ensure timely project closure, costs, and time transfers
Understand key financial terms of client contract and works to ensure agency compliance
Verify correct rates on projects and review SOW/contract to ensure that billing is in compliance with client contract terms
Assist with all audits(external, client and internal audit) by providing supporting documentation
Other
Liaison between Production/ BusinessAffairs,Account/ProjectManagement, Finance, andAgencyShared Service Center (Re:Sources), relative to the client billing process
Maintain accurate and easily accessible work files
Maintain a positive approach towards all projects, including those that are outside typical job
responsibilities
Maintain a professional demeanor towards management, supervisors, peers and employees at all times
Any miscellaneous projects and duties as assigned
Qualifications
Education/ Work Experience:
Bachelor’s degree in Business or related field of study preferred
2+ years relevant work experience preferred
Proficiency with computer applications including Excel, and Word
Knowledge /Skills
Demonstrate the ability to apply knowledge of accounting principles to the Agency’s system and processes
Ability to maintain absolute confidentiality of information
Excellent organizational and problem solving skills
Must be able to work independently as well as in a team environment
Must be able to maintain professionalism when addressing issues and problems involving a variety of people
Ability and eagerness to learn quickly in a rapidly changing fast paced environment
Self-motivator, out of the box thinker with passion to drive reengineering throughout Finance
Excellent system, interpersonal and communication skills
Good sense of urgency and ownership, high reliability
Additional Information
All your information will be kept confidential according to EEO guidelines.