Saatchi & Saatchi is an advertising agency with the belief that creativity, data, media and technology should all work together, and we use that to influence human behavior and drive success for clients. S&S is one of the world's largest agency networks with 114 offices and more than 6000 employees globally. Here in our Toronto office we work with some of the countries most valued brands including Toyota, Lexus, Quesada and Mondelez just to name a few. We’re an award winning agency in both creativity and effectiveness, so it’s really important for us here to convert that innovation and the great ideas into real tangible business results for the organization.

We are looking for a Human Resources (HR) Coordinator to join our existing Human Resources team to help us continue to create a positive, diverse and inclusive work environment for all our employees.   Key to this role will be keeping our HR department running like a well-oiled machine. The HR Coordinator will support 2 great brands within the Publicis Groupe Canada family; Saatchi & Saatchi Canada and Leo Burnett Canada. Reporting to the HR Manager, they will assist across all aspects of the HR function. A great opportunity for broad exposure and exciting projects.  

Who you are:  

• You enjoy working on a wide variety of projects and are interested in learning about the advertising/media industry 
• Being hyper organized and detail oriented is you in a nutshell, you thrive on having multiple moving targets 
• You’re passionate about being the best at your craft and find yourself looking for new learning opportunities everyday 
• You love a fast paced, service driven environment with the opportunity to make a true impact 
• You have a customer service mentality and understand all you do has larger impact and helps makes our HR team and agency better and help create a positive employee experience for the employees we work with.  
• You enjoy working with others to meet shared objectives 
• You want to learn, and take responsibility for your role but will ask questions if you are unsure about something  

Position Responsibilities/ What would you be doing?  

• Be part of the new hire onboarding process; employee satisfaction starts from day one, so we’re looking for someone who can work closely with new employees, from sending out employment contracts to leading our HR onboarding sessions.  
• Maintain organization of physical and electronic files, ensuring that all are up to date with necessary information and escalating outstanding items.  
• Assist the recruitment team to organize interviews and ensure accurate tracking 
• Be responsible for the Freelancer Process 
  • Forecast 
  • Contracts 
  • Vendor creation/updates 
  • PO Creation 
  • Invoice Management 
• Assist with various HR projects i.e. create the employee Birthday and Anniversary posters every month, tracking training i.e. compliance, Diversity & Inclusion, AODA etc.  
• Partner with our shared services HRIS team to ensure our HRIS is updated and a trusted source of employee information 
• to organize events and help to foster a best place to work environment  
• Collaborate with the HR team to Research and recommend bold and creative best place to work ideas and help implement accordingly 
• Provide support for the annual performance review program 
• Manage tracking and administration of employee programs, assist with compilation and analysis of metrics 
• Work with our IT partners to manage the systems and equipment related aspects of onboarding and offboarding 
• Other HR projects – there’s always things we can help with! 

• Equivalent of 1+ years of experience in an Office Administration or Human Resource Assistant/Coordinator role 
• Post-secondary education in the HR field and working towards CHRP 
• Exude a personality that is approachable and eager to help others around you 
• You’re a great listener and understand relationships are key 
• You always challenge yourself to improve upon the status quo 
• great written and oral communication skills 
• Proven experience working in a fast-paced environment where you’ve always got multiple projects on the go 
• You’re an ace at the details and pride yourself on ensuring all of the I’s are dotted and the T’s are crossed 
• Experience with maintaining an HRIS is a bonus 
• Previous experience in the advertising/media or related industries a plus 
• Deep integrity and strong work ethic 

Saatchi & Saatchi Toronto is an equal opportunity employer with a strong commitment to diversity and inclusion. Drawing on valuable perspectives and insights from our unique workforce allows us to continue sharing our best work with the world. We encourage applications from all qualified individuals and will provide appropriate accommodation for candidates with disabilities or accessibility needs throughout the recruitment process, upon request. Please contact our recruiter for any questions, accommodations or specific requests.