Publicis Health Media (PHM) is the market-leading media agency in the health category, providing unmatched health and pharmaceutical expertise, innovation, and buying clout for some of the world’s biggest healthcare brands. The work we do at PHM is shaped by our genuine passion for health and wellness: the imperative to help real patients navigate the most pivotal moments of their healthcare journeys—moments of curiosity, fear and optimism. 

As health media specialists, we channel this passion into a dogged pursuit of marketing solutions that help our clients and brands navigate the complexity of the modern healthcare landscape. From deep category expertise to the latest innovations in the industry, our team’s best-in-class health media aptitude allows us to deliver on that promise for our clients. 

PHM has its finger on the pulse of the industry—we’re a creator culture with the deep insights to uncover what’s important now and next in media. Our annual HealthFront, the only industry upfront dedicated to health, profiles industry trends and disruptors and helps drive our client’s business results in the dynamic health & wellness marketplace. 

Internally, we align around our mission to connect people with life-saving health and wellness solutions every day and we celebrate our connection to one another and the communities around us through our #PHMLove movement. 

PHM is part of Publicis Health, the world’s premier health-oriented agency network. A division of Publicis Groupe, Publicis Health manages top-tier agencies specializing in promoting innovative solutions in advertising, digital, branding, message delivery, market access, and medical communications.

The Supervisor is responsible for large clients, has a holistic view of the clients’ objectives and processes, and provides insight on staffing related to work scoped and financials.

Essential Responsibilities:

·       Accountable for the lifecycle of financial deliverables from project start, job code creation, SOW generation, working media determination, changes of work, incremental funds, client accruals, invoicing, ad hoc reporting

o   Monthly invoicing and client mandated financial documentation, including, but not limited to: client accruals, reconciliation requests (per client MSA), client-tracking software

o   Holds monthly meetings with internal stakeholders to review revenue, project pacing, and client P&L

o   Responsible for Revenue Forecast document accuracy and business lead approval

o   Expert at creating, relaying and abiding Client best practices in regards to scoping, invoicing, and financial tracking.  Owns the revision or enhancement of those processes.

o   Day-to-day point of contact for assigned clients

·       Accountable for the completion and accuracy of the financial deliverables calendar for internal and client deliverables.  Responsible that internal team is kept apprised of status on all jobs by issuing timely and accurate documentation and correspondence:

o   Drafts and updates billing calendars

o   Organizes financial deliverables

o   Route materials for internal review/approval, as needed

o   Gather data

o   Sends updates/notes/reminders to team

·       Scoping

o   Development of working media statements of work

o   Development of all fee statements of work, including intercompany

o   Can read and interpret Master Service Agreements (MSAs)

·       Implements rollout of new systems and processes across client, and sometimes Business Management capability

·       Leads brand client financial discussions and has increasingly independent accountability

·       Manages Managers and Associates effectively to achieve stakeholder objectives of the accounts of which they service

Requirements and Qualifications:

·       Highly organized with great attention to detail

·       Advanced understanding of scoping process, general media processes, and client financial responsibilities

o   Expert knowledge in the purpose of and proper use of: time transfers, job code requests, Unified Staff Plan (USP) inputs, Mini-Mastersheet, billable reports, etc

·       Basic knowledge of all PHM services (Planning & Buying, Platforms, Tech, BI, etc.)

·       Proficient at scoping and estimating projects

·       Communicates effectively across all capabilities, levels, and agencies

·       Able to recognize and problem solve issues and provide alternative solutions

·       Advanced Excel skills

All your information will be kept confidential according to EEO guidelines.