The Administrative Account Coordinator is the right-hand to the Chief Client Officer and Executive CreatiMust be able to quickly discern priorities and anticipate any upcoming needs. This role will also include assisting the project management/production team with day to day tasks.

Day-to-day activities:

• Provide support to Chief Client Officer and Executive Creative Lead, staying in close communication with both to ensure that you are on top of their evolving needs
• Proactively manage complex calendaring and scheduling conflicts
• Have daily correspondence with clients and internal teams
• Manage complex global travel arrangements
• Manage and coordinate meetings with internal teams and clients including: scheduling, booking conference rooms, ordering food, set up and clean up
• Produce accurate and timely expense reports, follow up to make sure submitted expenses are paid in a timely manner
• Respond to phone calls/texts, maintain contact as needed with team when they are out of the office/traveling
• Assist clients when they are in the office, usually once a week or a few times a month.
• Assist with projects and tasks as needed
• Help with preparing copy decks to be submitted for translation
• Upload campaign assets to client asset DAM
• Work with print studio to manage print posters for in house use

Requirements

• Executive Assistant experience preferred but not required
• Bachelor's degree or equivalent level of work experience
• An interest in learning about advertising as a whole, and specifically project management and production
• Exceptional work ethic with a proactive mindset
• A team player, someone who is keen to get involved and knows that there is no task too big or too small to accomplish
• Strong problem-solving skills and the ability to anticipate and resolve issues before they come up
• Ability to multitask and prioritize conflicting demands while staying organized
• Strong interpersonal, verbal and written communication skills
• Professional and calm under pressure
• Ability to thrive in a fast paced and demanding environment – addressing every task with a sense of urgency
• Proficiency with Microsoft Office, Outlook  

Requirements

• Executive Assistant experience preferred but not required
• Bachelor's degree or equivalent level of work experience
• An interest in learning about advertising as a whole, and specifically project management and production
• Exceptional work ethic with a proactive mindset
• A team player, someone who is keen to get involved and knows that there is no task too big or too small to accomplish
• Strong problem-solving skills and the ability to anticipate and resolve issues before they come up
• Ability to multitask and prioritize conflicting demands while staying organized
• Strong interpersonal, verbal and written communication skills
• Professional and calm under pressure
• Ability to thrive in a fast paced and demanding environment – addressing every task with a sense of urgency
• Proficiency with Microsoft Office, Outlook  

All your information will be kept confidential according to EEO guidelines.