The Executive Assistant is the right-hand to multiple executives on the account. Must be able to quickly discern priorities and anticipate any upcoming needs.

Day-to-day activities:

• Provide support to multiple Account team members, staying in close communication with each to ensure that you are on top of his or her evolving needs
• Proactively manage complex calendaring and scheduling conflicts
• Have daily correspondence with clients and internal teams
• Manage complex travel arrangements
• Manage and coordinate meetings with internal teams and clients including: scheduling, booking conference rooms, ordering food, set up and clean up
• Schedule and coordinate external client meetings as needed
• Produce accurate and timely expense reports, follow up to make sure submitted expenses are paid in a timely manner
• Respond to phone calls/texts, maintain contact as needed with team when they are out of the office/traveling
• Manage assigned meeting, training and group calendars
• Assist with projects and tasks as needed
• Provide coverage for other assistants when necessary

Requirements

• Minimum of 3+ years of experience supporting high-level executives in a fast-paced environment supporting multiple individuals
• Bachelor's degree or equivalent level of work experience
• Exceptional work ethic with a proactive mindset
• A team player, someone who is keen to get involved and knows that there is no task too big or too small to accomplish
• Strong problem-solving skills and the ability to anticipate and resolve issues before they come up
• Ability to multitask and prioritize conflicting demands while staying organized
• Strong interpersonal, verbal and written communication skills
• Professional and calm under pressure
• Ability to thrive in a fast paced and demanding environment – addressing every task with a sense of urgency
• Proficiency with Microsoft Office, Outlook  

All your information will be kept confidential according to EEO guidelines.