Executive Assistant

  • 1675 Broadway, New York, NY 10019, USA
  • Full-time

Job Description

The Executive Assistant is the right-hand to multiple executives on the account. Must be able to quickly discern priorities and anticipate any upcoming needs.

Day-to-day activities:

  • Provide support to multiple Account team members, staying in close communication with each to ensure that you are on top of his or her evolving needs
  • Proactively manage complex calendaring and scheduling conflicts
  • Have daily correspondence with clients and internal teams
  • Manage complex travel arrangements
  • Manage and coordinate meetings with internal teams and clients including: scheduling, booking conference rooms, ordering food, set up and clean up
  • Schedule and coordinate external client meetings as needed
  • Produce accurate and timely expense reports, follow up to make sure submitted expenses are paid in a timely manner
  • Respond to phone calls/texts, maintain contact as needed with team when they are out of the office/traveling
  • Manage assigned meeting, training and group calendars
  • Assist with projects and tasks as needed
  • Provide coverage for other assistants when necessary

 

Qualifications

Requirements

  • Minimum of 3+ years of experience supporting high-level executives in a fast-paced environment supporting multiple individuals
  • Bachelor's degree or equivalent level of work experience
  • Exceptional work ethic with a proactive mindset
  • A team player, someone who is keen to get involved and knows that there is no task too big or too small to accomplish
  • Strong problem-solving skills and the ability to anticipate and resolve issues before they come up
  • Ability to multitask and prioritize conflicting demands while staying organized
  • Strong interpersonal, verbal and written communication skills
  • Professional and calm under pressure
  • Ability to thrive in a fast paced and demanding environment – addressing every task with a sense of urgency
  • Proficiency with Microsoft Office, Outlook  

Additional Information

All your information will be kept confidential according to EEO guidelines.

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