About Publicis Media:

Publicis Media is one of the four solutions hubs of Publicis Groupe, alongside Publicis Communications, Publicis. Sapient and Publicis Health. Led by Steve King, CEO, Publicis Media and COO, Publicis Groupe, is comprised of Starcom, Zenith, Digitas, Spark Foundry and Performics, powered by digital-first, data-driven global practices that together deliver client value and business transformation. Publicis Media is committed to helping its clients navigate the modern media landscape and is present in more than 100 countries with over 23,500 employees worldwide.

We are built on the foundation of Trust, Talent, and Transformation:

TRUST
Trust is the cornerstone upon which we build our relationships. We hold ourselves to the highest standards of how a partner should behave.
We treat our people and our clients with respect, transparency and honesty.

TALENT
This is first and foremost a people business. We are committed to ensuring Publicis Media a destination for the best talent in our industry. We value people as individuals, growing ourselves as we grow our client’s business.

TRANSFORMATION
True transformation comes when we stop managing change, and instead initiate change. We believe in our purpose to be the admired force for business transformation. We believe that focusing on performance and results has the power to transform client business.

Overview:

The Executive Assistant will handle a wide range of administrative and project management support needs for the Chief Talent Officer (CTO) of Publicis Media Americas. He/she should exhibit professionalism, solid judgment, discretion, and excellent written and verbal communications. This person must be proactive in anticipating and prioritizing the business needs of the CTO and must possess superb time management skills, a productive approach toward work, and a strong sense of urgency.

Role Objectives:

• Manage and maintain calendar schedule; monitoring, updating, and prioritizing utilizing good judgment and strong decision-making skills
• Schedule, coordinate, and confirm meetings to include: Reserve conference rooms, set up equipment, place catering orders, initiate conference calls when necessary
• Manage travel arrangements including flights, hotels, and ground transportation
• Expense reporting preparation and submission
• Approve travel, time off, and expenses for CTO’s direct reports
• Develop, review, and edit regular and confidential correspondence, presentations, and reports
• Attend regular Talent Leadership meetings to record notes and assist in follow up actions
• Communicate with broader Talent Team and senior leadership across the larger organization on behalf of CTO 
• Assist with setting up and facilitating quarterly Americas Talent Team virtual meetings
• Assist central Learning & Development team with administrative tasks for training sessions
• Consolidate monthly and/or quarterly data and reporting asks across Publicis Media brand/practice Talent Teams 
• Project management of various talent initiatives as necessary
• Demonstrate confidentiality when handling sensitive information and matters

• College degree or equivalent experience
• 3-5+ years as an Administrative or Executive Assistant
• Previous experience in dealing with confidential information and with senior management
• Previous HR experience a plus
• Proficiency in Microsoft Office products - Outlook, Word, Excel, PowerPoint
• Excellent verbal, written and interpersonal skills
• Ability to multi-task and prioritize in a fast paced environment
• Strong organizational, analytical and problem-solving skills
• Flawless attention to detail
• Ability to take initiative, work independently, and effectively under pressure producing accurate and consistent results

All your information will be kept confidential according to EEO guidelines.