Starcom is the Human Experience Company. A world-renowned media communications agency, we believe the alchemy of people and technology creates experiences people love, and actions brands need. With more than 5,000 employees worldwide, Starcom partners with the world's leading marketers and new establishment brands, including Airbnb, Coca-Cola, Fiat Chrysler Automobiles, Kellogg Company, Kraft Heinz, Samsung, Visa and more. Starcom is part of Publicis Media, one of four solution hubs within Publicis Groupe [Euronext Paris FR0000130577, CAC40], and has offices within Publicis One.

The Executive Assistant will provide administrative support to assigned senior executives in a professional, efficient, and confidential manner. The position will require discretion, judgment, tact, poise, and the ability to prioritize, prepare correspondences, and research highly confidential materials and issues. The person in this position will be required to interact with a wide range of employees, clients and business partners and provide excellent customer service.

Responsibilities

• Provide administrative support with high degree of initiative, confidentiality and professional demeanor. Maintain poise to project a professional image of the office with diplomacy and creativity in work strategies.
• Maintain calendars using Microsoft Outlook with little input. Schedule meetings using knowledge and good judgment of priorities.
• Provide business travel support, monitoring travel schedules and provide back up plans as needed.
• Input weekly timesheets and manage Outlook Out-of-Office Assistant.  Maintain up to date status on department timesheets and vacation calendars.
• Coordinate office and department meetings and events.
• Maintain confidential files and records using judgment and discretion.
• Handle internal & external correspondence; create reports and presentations, as necessary.
• Seek out opportunities to evaluate existing processes and make improvements when necessary.
• Build effective, professional relationships with co-workers, clients and, business partners.  
• Perform duties and projects as assigned by manager.

Education Required

•  Bachelor’s degree or equivalent experience

Years of Relevant Experience

• 5+  years of experience in administrative role supporting executive level employees

Preferred Qualifications

·       Proficient with Microsoft Office (Excel, Word, PPT, and Outlook) – required

Knowledge, Skills, Abilities & Competencies

• Excellent communication skills
• Strong organizational and project management skills
• Attention to detail and accuracy
• Excellent judgment, problem solving and decision making ability
• Excellent relationship building skills
• Ability to handle sensitive and confidential information with integrity
• Ability to multi-task and prioritize; demonstrated agility and flexibility 
• Passion and enthusiasm for the position and our agency

All your information will be kept confidential according to EEO guidelines.