Publicis Groupe is the third largest communications group in the world, a leader in marketing, communication and digital business transformation.

As a platform at the intersection of marketing and digital business transformation, driven through the alchemy of creativity and technology, Publicis Groupe is built on The Power of One. Publicis Groupe offers its clients seamless access to the expertise of its 80,000 talents across four Solution hubs: creative with Publicis Communications (Publicis Worldwide, Saatchi & Saatchi, Leo Burnett, BBH, Marcel, Fallon, MSL, Prodigious), media services with Publicis Media (Starcom, Zenith, Spark Foundry, Blue 449, Performics, Digitas), digital business transformation with Publicis.Sapient and health & wellness communications with Publicis Health. Publicis Groupe’s agencies are present in over 100 countries around the world.

Founded in 1926 by Marcel Bleustein-Blanchet, the “father of French advertising”, Publicis Groupe is today led by its third CEO in its history, Arthur Sadoun, Chairman & CEO. Maurice Lévy, who led the company for 30 years until June 2017, is today the Chairman of the Groupe’s Supervisory Board.

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Job Scope: The primary person responsible for secretarial and administrative duties related to the CEO, CFO and CTO

Job Purpose: The purpose of this role is to ensure efficient and effective secretarial support to offices of the Senior Leadership Office. Confidentiality is required for all matters pertaining to the offices concerned.

Scope & Reporting Structure: This position reports directly to the CEO.

Reponsibilities:

• handles all necessary required and requested correspondence, filing, typing, formatting and etc.
• managing and organizing CEO, CFO & CTO's schedule
• arrangement and coordination of CEO, CFO & CTO's travel bookings (including transportation, accommodation, itinerary and etc.)
• arrangement and coordination of CEO, CFO & CTO's meetings (including scheduling, documentations, equipment, venue, food & beverage, venue and etc.)
• set up the administrative files and systems and ensure all these are in order all the time
• arranges and organizes distribution of information to all related parties via emails & mails
• handling CEO, CFO & CTO's calls, callers, inquiries and guests
• prepare of presentation deck, spreadsheet as require and related
• handles all CEO, CFO & CTO's administrative duties such as leave application, claims and etc.
• ensure all files and stationery relevant to CEO, CFO & CTO's office is well maintained
• ensure proper support is in place in your absence from work
• management
• liaison with all relevant parties (Global, Regional & Local) as required
• any other duties assigned by CEO, CFO & CTO

Requirements:

• Diploma graduate
• min. of 3 years working experience in related field
• maintains self professionalism
• manages, coordinates and plan the work systematically - able to multi-task
• display high degree of sensitivity, confidentiality and businesslike image
• highly committed and patience
• shows understanding of human needs and supportive of each other
• confident and diligent
• commits to self improvement and development
• constantly seeks opportunity to improve the current systems
• exhibits time management
• interacts and communicates well with people
• exhibits professional excellence with strong sense of enthusiasm and pride
• organizes work flow in the absence of the group and follow up on behalf of them
• anticipates work flow and able to work longer hours
• interpersonal skills - ability to work with people in all departments and of different ranks
• resourceful and think out of the box in problem solving