Starcom USA (http://www.starcomww.com/markets/united-states/) is a world-renowned media communications agency that architects connected human experiences in the one-to-one era of marketing. With more than 1,300 employees in the U.S., Starcom gets the right consumers’ attention and delivers brand-building results in partnership with the world's leading marketers and new establishment brands, including Airbnb, Allstate, Bank of America, Kellogg Company, Kraft Heinz, Lowe’s Home Improvement, Samsung, Visa and more. Starcom USA is part of Publicis Groupe [Euronext Paris: FR0000130577], one of the world’s leading communications groups.
 
We value you and the work you do. We work hard, but also enjoy scores of perks rooted in our legacy of having one of the strongest agency cultures. Our top-notch health insurance plans and very generous paid time off allow you much-needed time to recharge and achieve the work-life balance you need to bring your absolute best self to work.

Starcom is in search of a full time Administrative Assistant to support members of our Executive Team and initiatives primarily for our New York office.  The ideal candidate will have 2 to 3 years of related experience as an Administrative Assistant or in a similar role, will have excellent attention to detail, and superb customer service skills.  

This role will support a team that is inclusive, fun and hard working and will play a critical part in the day to day functions of an award-winning media advertisement agency. 

MAIN RESPONSIBILITIES: 

• Makes and manages travel arrangements
• Submits/tracks expense reports
• Coordinates meetings including space confirmation and required meeting/material preparation and room set up Greets vendors or clients at reception as needed
• Manages administrative set-up and preparation to ensure all new employees have required materials and feel welcomed upon hire
• Coordinates employee work space with required internal contacts (move forms, supplies) Ensures proper system accesses are obtained for employees and provides support assistance when possible
• Maintains Executives’ and team schedules when necessary
• May answer phone calls for Executives and Directors Updates phone lists, organizational charts, group calendars, or any other informational materials required either for team or agency etc.
• May assist in presentation preparation or formatting if necessary.

• Associate's degree; Bacherlor's degree preferred.
• 2 to 3 years of directly related experience in an Administrative Assistant or similar role
• Excellent verbal and written communication skills; can effectively and clearly communicate to ensure informational alignment with required contacts.
• Excellent cross functional collaboration skills to manage multiple stakeholders at client and agency, ensuring they operate as one unified global team
• Strong customer service orientation; ability to develop strong relationships/gain credibility with partner agencies, vendors, clients, etc.
• Strong detail orientation and organizational skills
• Possesses high attention to detail skills and the ability to multi-task under pressure
• Strong interpersonal skills – able to work effectively with all level of internal and external contacts.
• Strong self-initiative skills; wired to proactively keep required individuals informed of status changes or anticipated issues
• Excellent time management skills and the ability to set priorities
• Thrives in fast paced environment; manages competing demands and high volume well
• Highly resourceful; demonstrated experiencing navigating organizations well to achieve results PC proficiency and strong working knowledge of Microsoft Office (Powerpoint, Excel, Word)

All your information will be kept confidential according to EEO guidelines.