Starcom USA (http://www.starcomww.com/markets/united-states/) is a world-renowned media communications agency that architects connected human experiences in the one-to-one era of marketing. With more than 1,300 employees in the U.S., Starcom gets the right consumers’ attention and delivers brand-building results in partnership with the world's leading marketers and new establishment brands, including Airbnb, Allstate, Bank of America, Kellogg Company, Kraft Heinz, Lowe’s Home Improvement, Samsung, Visa and more. Starcom USA is part of Publicis Groupe [Euronext Paris: FR0000130577], one of the world’s leading communications groups.
 
We value you and the work you do. We work hard, but also enjoy scores of perks rooted in our legacy of having one of the strongest agency cultures. Our top-notch health insurance plans and very generous paid time off allow you much-needed time to recharge and achieve the work-life balance you need to bring your absolute best self to work.

The HR Associate will be accountable for timely and accurate processing of all employee record updates and act as first point of contact for general employee inquiries.  The HR Associate will partner closely and be a key liaison to employees with respect to all benefit and payroll issues.  In addition, the HR Associate will provide administrative and project management support to the Director of Talent Management, the Director of Talent Acquisition and the CHRO, Group Director Human Resources as needed.  Lastly this position will partner closely with the HR Recruiting Associate to ensure back-up support for both roles as well as a seamless onboarding experience for our newly hired employees.

Provide Accurate and Timely Data Management of all Employee Records:

• Create and process Personnel Action Notice (PAN) forms, including transfers, separations, promotions, hires, etc. on a timely bases

• Enter information accurately into HRIS and work with payroll to ensure all information received on time

• Obtain signatures/approvals from finance and sending all paperwork to payroll

• Process tuition reimbursement and officer reimbursements

• Audit HRIS transactions that are entered by payroll to ensure accuracy and proactively resolving any data errors

   

  Create and Maintain Tracking Processes/ Audits and Provide General and Custom HRIS Reports:

• Run reports out of HRIS and proactively providing to appropriate internal teams (ie, Finance, HR, etc).

• Track lateral transfers, severance agreements, intra-company mobility, letters of agreement, etc.

• Send out separation information and transfer emails to employees

• Complete audits and manage processes including but not limited to:

• Letters of agreement; separation agreements; supervisor data; distribution lists; and transfer data;

   

  Manage Onboarding process and conduct orientation:

• Partner with other members of HR team to present new hire orientation sessions

• Collect and review for accuracy new hire paperwork/I9’saccuracy

• Proactively update orientation materials as needed and make recommendations for changes/improvements to orientation process and programs

• Serve as key contact for new hires for all onboarding inquiries

   

  Maintain HR related postings and access to company Intranet:

• Post documents and updates to company intranet

• Maintaining company discounts and tracking information for various company perks

• Add and remove employee access to Brand

   

  Manage administration around specific HR Policy/Forms:

• Manage maternity leave process in conjunction with benefits

• Collect paternity leave forms, matching gift, honeymoon form, etc and send to correct contact

• Track employee accrued but unused timeoff and benefit leave information for terminating employees

   

  Additional Responsibilities:

• Act as first point of contact for general requests for employees across all offices; answer questions and direct employees to correct resource especially for new hires, terms and those going on personnel/medical leaves.

• Provide verbal/letterhead employment verification

• Connect employees to benefits / payroll department for specific inquiries

• Coordinate logistics for officer nominations, anniversary program, and training sessions

• Provide project management and administrative support, coordination and planning efforts for on-site SMG activities

• Serve as right hand resource to senior leads on HR team, as needed

Who You Are:

• You have a Bachelor’s Degree (required), preferably in a related field of study such as Human Resources, Training, etc.
• You have 1 year or more of relevant work experience, including internships in Human Resources or related areas
• You are very proficient with MicroSoft Word, PowerPoint, and Excel (required); Advanced Excel highly desired
• You display very strong written and verbal communication skills
• You are able to demonstrate successful experience multi-tasking and prioritizing
• You demonstrate superior detail orientation and organizational skills and act with sense of urgency when required.
• You are resourceful, able to work independently and take initiative to anticipate and respond to employee/HR team needs.
• You know how to navigate organization to find right solution and know when to raise issues to manager(s) for guidance.
• You display good customer service attributes.
• Professional and positive representative for group and company
• Team player

Who You Are:

• You have a Bachelor’s Degree (required), preferably in a related field of study such as Human Resources, Training, etc.
• You have 1 year or more of relevant work experience, including internships in Human Resources or related areas
• You are very proficient with MicroSoft Word, PowerPoint, and Excel (required); Advanced Excel highly desired
• You display very strong written and verbal communication skills
• You are able to demonstrate successful experience multi-tasking and prioritizing
• You demonstrate superior detail orientation and organizational skills and act with sense of urgency when required.
• You are resourceful, able to work independently and take initiative to anticipate and respond to employee/HR team needs.
• You know how to navigate organization to find right solution and know when to raise issues to manager(s) for guidance.
• You display good customer service attributes.
• Professional and positive representative for group and company
• Team player

All your information will be kept confidential according to EEO guidelines.