Publicis Media harnesses the power of modern media through global agency brands CJ, Performics, Publicis Collective, Publicis Health Media, Spark Foundry, Starcom and Zenith. A key business solution of Publicis Groupe ([Euronext Paris FR0000130577, CAC 40], Publicis Media’s digital-first, data-driven global practices deliver client value and drive growth in a platform-powered world. It is present in more than sixty countries with over 23,000 employees worldwide.

The Human Resources Coordinator is the backbone of the Talent team. You will be the first line of contact for employees. The HR Coordinator is responsible for all facets of the onboarding process for new hires, general daily questions from employees and managers, maintaining data and systems, and supporting all other Talent programs and policies. You will report to the Director, Talent for the East region. This is a hybrid role, requiring three days in-office each week. If you are contacted for an interview, your recruiter will discuss specifics with you, inclusive of any necessary reasonable accommodations.

Your Impact:

• Be a resource for general employee questions regarding Company benefits and procedures
• Primary escalation point of payroll and benefits issues from or to centralized support function from employees
• Responsible for new hire set up and onboarding, including new hire orientation and partnering with Finance, IT, and Facilities to ensure onboarding for all new team members nationally
• Administrator for employee systems, granting and terminating access and updating information
• Prepare payroll paperwork on a regular cadence according to payroll deadlines for new hires, compensation changes, terminations.
• Pull data and creating ad hoc reports from a variety of systems
• Conduct regular audits for data integrity and accuracy, and resolves issues
• Coordinate logistics and communications of HR programs, information sessions
• Take on projects relating to achievement of Talent and goals

Accountable - Accountable for accurate execution of projects and tasks

Collaboration - Builds partnerships and work with others to meet shared goals; relate well to all kinds of people-up, down, and sideways, inside and outside the organization; build appropriate relationships; can diffuse even high-tension situations; know personal strengths, weaknesses, opportunities, and limits

Communication – We move fast around here. Only through constant, open communications do we make sure we stay aligned.

Composure –It can be hard to discern the important tasks. You can assess an ask and move forward deliberately, without letting the work run them!

Innovation – Be willing to explore new ways of looking at things rather than staying within comfort zone. We love new and better ways of doing things; move beyond traditional ways of doing things; push past the status quo

Integrity – We work with accuracy, efficiency, and represent our work – and ourselves – truthfully.  At all times we work with discretion, sensitivity, and confidentiality.  In our roles as Talent professionals, we work to foster an environment where every employee has feels valued and welcome in the company, everyone – whoever they are – has a seat and a voice.

ADDITIONAL SKILLS

• 0-1 years in a Human Resources role or role with transferrable skills 
• Skilled in the full MS Office Suite (including maintaining large spreadsheets)
• Ability to communicate complex topics in a clear and thoughtful way with all levels of the organization
• Able to stay motivated even during repetitive tasks
  • We welcome your recommendations on how to improve any process

This role is non-exempt and is located in our New York City office.   

#LI-Hybrid

If you require accommodation or assistance with the application or onboarding process specifically, please contact [email protected].

All your information will be kept confidential according to EEO guidelines.

Compensation Range: $47,000 - $51,000. This is the pay range the Company believes it will pay for this position at the time of this posting. Consistent with applicable law, compensation will be determined based on the skills, qualifications, and experience of the applicant along with the requirements of the position, and the Company reserves the right to modify this pay range at any time. For this role, the Company will offer medical coverage, dental, vision, disability, 401k, and paid time off. The Company anticipates the application deadline for this job posting will be 4/27/24).