ProSource360 is a Small Business Administration (SBA) 8(a) Certified, HUBZone firm that offers Information Technology (IT) Support Services, Management Consulting, and Healthcare focused services to federal, state and local government agencies as well as selected healthcare organizations. ProSource360 is dedicated to maintaining the highest standards in the quality of our team members and our work, in a cost-efficient manner. We help organizations achieve quantifiable solutions to their strategic imperatives.

ProSource360 Consulting Services, Inc. is seeking an experienced Executive Assistant Assistant at the National Science Foundation (NSF) supporting senior executives in The Office of Integrative Activities, the Office of International Science and Engineering and the Office of Equity and Civil Rights and Renewing NSF in the Office of the Director. The successful candidate will have experience in the consulting arena supporting senior level officials. Excellent verbal and written communication skills are a must. This full-time position will be on-site in Alexandria, VA.

Responsibilities

• Schedule meetings querying attendees’ availability and issuing calendar invitations
• Schedule and reserve meeting space for primarily for executive and on a limited basis other senior management
• Receive visitors and telephone calls from internal and external stakeholders
• Draft and review administrative correspondence documents to ensure proper format and alignment with client’s standard practices and/or other industry practices as applicable. These could include items such as letters, memos, presentations
• Coordinate the flow of correspondence received from senior NSF officials ensuring that requested action items are handled in a timely and complete manner
• Respond to routine oral and written inquiries
• Organize and maintains electronic filing system, ensuring that records are kept current, filed promptly and in a manner consistent with current practices
• Prepare travel and logistical preparations (e.g., hotel reservations, transport, etc.) for the domestic and international trips
• Organize a monthly engagement series including pre-event planning (work with staff to develop the content for each session), event hosting logistics, internal communications, facilitate discussions, and capturing/summarizing the discussions.
• Manage an internal SharePoint site – assisting with initial set-up and configuration of a new SharePoint Online space, migrating and fitting materials from the old SharePoint 2016 site into the new site, regular updates and maintenance of materials and functions on the new site, and assistance with the upkeep of forms/workflows/automations.
• Internal communications- prepare briefs, slides, weekly wire articles and other content to communicate initiatives to the rest of the agency.
• Advisory Group support – logistics and hosting for the monthly advisory group meeting and sub-group meetings, soliciting meeting items from members, preparing agendas/read-ahead materials, and taking meeting notes.
• Project Management, communications, and meeting support for activities developed and charged under client initiatives

• Associates degree or equivalent plus 5 years of related experience, or High School Diploma plus 7 years of related experience
• Must have experience with forms, workflows, and automations in SharePoint
• Experience working closely with senior level officials, internal and external stakeholders
• Excellent written and verbal communication skills
• Excellent customer relations skills with the ability to communicate effectively
• High level of proficiency using Microsoft Office Products (Excel, PowerPoint, and Outlook)

ProSource360 Consulting Services, Inc. is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. HUBZone candidates encouraged to apply.