ProSource360 is a Small Business Administration (SBA) 8(a) Certified, HUBZone firm that offers Information Technology (IT) Support Services, Management Consulting, and Healthcare focused services to federal, state and local government agencies as well as selected healthcare organizations. ProSource360 is dedicated to maintaining the highest standards in the quality of our team members and our work, in a cost-efficient manner. We help organizations achieve quantifiable solutions to their strategic imperatives.

ProSource360 is seeking an Executive Assistant to support our President & CEO at this rapidly growing consulting firm in Washington, DC. This individual must be able to anticipate the needs of the CEO and organization and respond calmly, proactively, expeditiously, and accurately. He/she must be highly organized, detail oriented, and experienced working with highly sensitive information. Also, this position requires excellent oral and written communication skills as well as interpersonal communication skills at all levels of the organization. Additional responsibilities include overseeing the Front Desk Manager and performing daily administrative operations. 

• Manage the daily schedule and calendar for the CEO, to include scheduling all meetings, appointments, and conference calls. 
• Book travel for the CEO and, periodically, for other executive leaders to include flights, hotel rooms, and rental cars.
• Coordinate agendas for all meeting and provide minutes to executive leadership. 
• Prepare and/or edit a wide range of correspondence, including letters, memoranda, reports, meeting materials, and PowerPoint presentations. Prepare copy for publication or submission of press releases, award submissions, reports, and other administrative forms. 
• Research, plan, and register executive leadership for conferences regularly. 
• Review and serve as approver representing the CEO for select expense reports, and employee timesheets. Audit employee credit card transactions. 
• Serve, periodically, as approver for financial/banking transactions, as directed by the CEO. 
• Provide support to accounting group by creating and updating forms, providing financial reporting, and scanning and sending documents, bills, invoices, and receipts. 
• Provide support to accounting group in budget preparation and monitoring, to include tracking expenditures and distributing reports. May prepare spreadsheets for budgets, grants, or contracts, including tracking and maintaining expenditures and reconciling accounts using budgeting tool. Prepare financial reports using online financial systems or oversee and direct the work.  
• Oversee the on-going inventory and ordering of office supplies, marketing materials, and IT assets, as requested. Works with Front Desk Manager to select and evaluate vendors when ordering materials (business cards, banners, giveaways, etc.). 
• Oversee management of conference room usage at our corporate headquarters. 
• Oversee space planning, to include design, layout, and assignment of workspaces. Make recommendations to provide the best opportunity for efficient workflow for the executive leadership and team members. 
• Ensure company and office policies and procedures are documented, updated, and implemented.  

Requirements 

• Associates or bachelor’s degree 
• 5-7 years of progressive experience supporting C-Suite 
• Experience researching and booking travel for executives 
• Proficiency using Microsoft Word, PowerPoint, Excel, and Outlook 

ProSource360 Consulting Services, Inc. is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status. HUBZone candidates encouraged to apply.