Priority Title & Escrow was established in 2005. Our goal was to create significant value to borrowers, homeowners, lenders, and realtors for the purchase, sale, or refinance of real estate in the Hampton Roads area. Our mission is the same as it was then: give more for less and create value where there is none. Since then, the only change is our reach. Now, we service all 50 states.  Service, integrity, and a commitment to innovation transformed us into a Nationwide closing company. Our extraordinary team of professionals and lenders share our passion for accurate work, completed quickly, for the good of our customers.

Job Summary

We are seeking an organized and proactive administrative assistant to join our organization. You will work directly with our office staff to ensure all administrative tasks are efficiently and effectively implemented. Must have strong interpersonal skills, the ability to manage multiple tasks at once, and a wide breadth of experience managing clerical responsibilities.

Duties and Responsibilities

• Welcome and greet clients and office guests
• Support office staff and executives with general operational tasks
• Plan and schedule meetings, presentations, and other office related events
• Perform general accounting and bookkeeping duties
• Suggest changes to office task workflow to improve efficiency
• Answer phones in a professional manner
• Direct calls to appropriate persons or take detailed messages
• Answer and send out faxes as needed
• Prepare outgoing mail and packages for executives
• Reserve conference spaces for meetings
• Send reminders regarding upcoming appointments
• Manage communication of information in and out of the office
• Type out correspondence letters, emails, memos, etc. (paper and electronic)
• Assist in preparation of presentation materials
• Monitor and maintain office equipment
• Monitor office supplies; order and re-stock as needed
• Ensure office is kept clean and organized at all times
• Run out-of-office errands for executives
• Maintain positive and professional staff and client relationships.

Requirements and Qualifications

• High school diploma or GED equivalent required
• 2+ years experience as an administrative assistant
• Fast, proficient, and accurate typist
• Extensive knowledge of Microsoft Suite and other administrative programs
• Outstanding communicator, both orally and written
• Excellent customer service skills
• Self-starter who works well independently
• Ability to prioritize given tasks and work efficiently towards completing them
• Familiar with common office equipment (printers, copier, fax, etc.)
• Detail-oriented and exceptional organization skills
• Strong problem solver and analytical thinker
• Professional demeanor

Additional Information

We offer a generous benefit package that includes medical, dental, 401K, and vacation time.

All your information will be kept confidential according to EEO guidelines.