Pilmico Foods Corporation & Gold Coin Management Holdings are the integrated agribusiness and food companies of Aboitiz Equity Ventures, Inc. (AEV). Gold Coin is now fully-managed and owned by Pilmico International and to date, it is the largest investment in the Asia-Pacific region in their shared history. 

Pilmico comprises four divisions: Flour, Feeds, Farms, and Trading; enabling growth to its partners through its consistent quality products and unparalleled supporting services. Meanwhile, Gold Coin is a pioneer in animal nutrition and the manufacturing of scientifically-balanced animal feed in Asia. With their combined strengths, Pilmico & Gold Coin represent one of the largest privately-owned agribusinesses in the region, with over 2,900 partners throughout the multitude of production facilities across 11 countries in Asia. 

In its journey moving forward, the Aboitiz Group will drive change for a better world by advancing business and communities. Armed with Pilmico and Gold Coin's mission of feeding humanity, they aim to take a leadership position in innovating the food value chain in the Asia Pacific.

Job Objective

The Inbound Receiving Controller is responsible for ensuring that all supplier deliveries (raw materials, packaging materials, spare parts, marketing materials, animal health products and office supplies) have complete & accurate documents, PO number and other relevant details prior to being received in Iligan Plant and other sites (toll sites & external warehouses). He/She ensures the timely creation of Inbound Deliveries for the incoming shipments. He/She raises the issues regarding supplier deliveries to the Procurement team and follows through its timely resolution & disposition. He/She coordinates with the Inbound team to ensure timely unloading of deliveries based on service level agreement/KPI targets and prepares/submits relevant reports to stakeholders.

Key Duties and Responsibilities

Inbound Processing

1. Checks & validates completeness & accuracy of documents (delivery receipt, sales invoice, COA), PO Number, Inbound Delivery upon entry of supplier deliveries in the plant and other sites (toll sites, external warehouses).
2. Executes timely creation of Inbound Delivery document (IBD) for supplier delivered transactions.
3. Coordinates with the Procurement team for the timely resolution of issues regarding supplier deliveries such as: lacking documents, lacking PO number/IBD, no COA, wrong details, quantity discrepancy, rejections, incidents and other related concerns that affects the material quality/condition & timeliness of system receiving transactions.
4. Consolidates Material Non Conformity Report for the identified issues and raises it to the Procurement team for immediate resolution. Monitors the status of the raised issues until its closure.
5. Coordinates with the Inbound team to ensure timely unloading of deliveries based on the KPI targets. 
6. Monitors the status of delivery unloading to prevent aging and avoid incurring charges (detention, demurrage, storage) especially for indent shipments. Coordinates with ImpEx team, Procurement & Transport team to account all inbound shipments and provide visibility of incoming shipments to all stakeholders.
7. Monitors the scheduled RM Macro shipments as provided by the RM planner. Follow up the Procurement team for the deliveries to arrive as scheduled or planned.
8. Reconciles the actual vs planned deliveries for Macro RM on a weekly basis.
9. Provides a report on delivery unloading status (actual unloaded, pending for unloading, in-transit shipments, location/site unloaded) regularly.
10. Ensures correctness of inputs regarding deliveries in monitoring files to prevent errors on system receiving and inventory variance.
11. Backs-up the inventory analysts in performing system transactions if the need arises.
12. Supports the timely payments to suppliers by providing the necessary details in the PO transactions as raised by the stakeholders (AP, Procurement).

Food Safety:

1. Complies with quality, Halal, health and food safety policy, standards and regulations of the company.
2. Responsible for reporting problems related to Halal, food safety & quality management system to identified authorities.

Other Duties & Responsibilities:

1. Actively participate in all company programs and activities under quality improvement, safety & security, sustainability, corporate social responsibility,  risk management etc. 
2. Performs other related tasks as may be assigned by the Team Leader.

Education:

•  Graduate of any 4-year Business or other supply chain-related courses 

Experience:

• At least one (1) year work related experience

Work Conditions

Choose one for each:

Physical Effort:

• Light work requiring little physical effort
• Moderate physical effort, working with moderate heavy weight (10 to 20kg)
• Substantial physical effort, regularly working with heavy weight (more than 20kg)

Working Conditions and Hazards:

• Normal office environment
• Occasional exposure to some disagreeable elements
• Frequent exposure to severe disagreeable elements or hazards