Logistics Cost Specialist

  • Full-time

Job Description

The Logistics Cost Specialist is responsible for liaising with the Pilmico Finance team and Supply Chain Team for all logistics costs. He/she will also have to monitor and do analysis on all costs of the Supply Logistics team to give the AVP of Logistics a clearer picture of trends and reasons for the occurrence of those costs. The Position will take on a cost analysis role in all large logistics projects. The position will also assist the managers and AVP in bi-annual budgeting initiatives.

 

Key Duties and Responsibilities

Liaise with Pilmico Finance Team

  • Coordinates with concerned group/s on issues and concerns encountered during payment processing;
  • Verifies all expenses for accrual, reversals, etc. to make sure these are properly recorded (reflected in the right accounts) and accounted for;

Monitor and analyze all logistics costs

  • Works with the managers to make sure that POEs are walked through properly and have comments from the relevant stakeholders. 
  • Monitors monthly POE and transport costs and give feedback to AVP on dips, surges, and trends;
  • Ensures proper charging of accounts and cost centers for all transactions; 
  • Keeps up to date on plans and projects that the team is working on;
  • Makes sure costs are managed properly on all large logistics projects (maintains rate setup)
  • Perform random audits on projects and initiatives;
  • Monitors financial goals of team;
  • Maintains updated service provider database;
  • Ensure to perform regular service provider performance evaluation;
  • Initiate freight cost review and identify alternatives to optimize freight cost;
  • Checks and validates freight billing against shipment.

 

Master Data Administration

The responsibilities and accountabilities of the position include but are not limited to the following: 

  • Execute, control and monitor the master data processes (for example: the creation, change, consolidation, and distribution of master data) 
  • Determines whether or not a newly requested master data object already exists in the central system 
  • Assemble master data input information from key stakeholders (Operations, Sales & Finance) and other master data admin to ensure the completeness, accuracy, and alignment of the data to be created or changed
  • Follow and maintain naming convention guidelines where applicable
  • Ensure data quality, compliance and consistency of master data across business systems
  • Perform regular master data health checks to ensure that required master data across systems are accurate, complete, up-to-date, and available
  • Own the resolution of all master data related issues, these include data gathering &      understanding the issues through master data gap analysis, root cause analysis & correction, and coordination with various internal support team and end-user
  • Provide support related to master data requirements for change requests and new system implementations
  • Assist business process experts in defining standard operating procedures, process flows and related documentation. 
  • Assist with the maintenance and review of system user guides particularly in the master data setup to ensure they are accurate and up to date at all times

Key Duties and Responsibilities

Liaise with Pilmico Finance Team

  • Coordinates with concerned group/s on issues and concerns encountered during payment processing;
  • Verifies all expenses for accrual, reversals, etc. to make sure these are properly recorded (reflected in the right accounts) and accounted for;

 

Monitor and analyze all logistics costs

  • Works with the managers to make sure that POEs are walked through properly and have comments from the relevant stakeholders. 
  • Monitors monthly POE and transport costs and give feedback to AVP on dips, surges, and trends;
  • Ensures proper charging of accounts and cost centers for all transactions; 
  • Keeps up to date on plans and projects that the team is working on;
  • Makes sure costs are managed properly on all large logistics projects (maintains rate setup)
  • Perform random audits on projects and initiatives;
  • Monitors financial goals of team;
  • Maintains updated service provider database;
  • Ensure to perform regular service provider performance evaluation;
  • Initiate freight cost review and identify alternatives to optimize freight cost;
  • Checks and validates freight billing against shipment.

 

Master Data Administration

 

The responsibilities and accountabilities of the position include but are not limited to the following: 

 

  • Execute, control and monitor the master data processes (for example: the creation, change, consolidation, and distribution of master data) 
  • Determines whether or not a newly requested master data object already exists in the central system 
  • Assemble master data input information from key stakeholders (Operations, Sales & Finance) and other master data admin to ensure the completeness, accuracy, and alignment of the data to be created or changed
  • Follow and maintain naming convention guidelines where applicable
  • Ensure data quality, compliance and consistency of master data across business systems
  • Perform regular master data health checks to ensure that required master data across systems are accurate, complete, up-to-date, and available
  • Own the resolution of all master data related issues, these include data gathering &      understanding the issues through master data gap analysis, root cause analysis & correction, and coordination with various internal support team and end-user
  • Provide support related to master data requirements for change requests and new system implementations
  • Assist business process experts in defining standard operating procedures, process flows and related documentation. 
  • Assist with the maintenance and review of system user guides particularly in the master data setup to ensure they are accurate and up to date at all times

FOOD SAFETY:

  1. Complies with quality, Halal, health and food safety policy, standards and regulations of the company.
  2. Responsible for reporting problems related to Halal, food safety & quality management system to identified authorities.

OTHER TASKS:

  1. Actively participate in all company programs and activities under quality improvement, safety & security, sustainability, corporate social responsibility,  risk management etc. 
  2. Performs other tasks as may be assigned by the immediate superior.

 

Qualifications

Education:

  •  Graduate of BS Statistics, Accounting, Finance, or its equivalent 

Experience:

  • At least 3 years work experience in any Finance related function.
  • Experience using SAP 4HANA
  • Experience in the ERP project implementation is a plus
  • Preferably with previous master data management experience in a manufacturing environment
  • Experience working in a cross-functional, team-oriented, collaborative environment.

Licenses:

  • N/A

Other Requirements:

  • Proficient in computerized systems and application.

Additional Information

Work Condition

Choose one for each:

Physical Effort:

  • Light work requiring little physical effort

Working Conditions and Hazards:

  • Normal office environment

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