Import Export Specialist (Project-based)

  • 32nd St, Taguig, Metro Manila, Philippines
  • Contract

Company Description

Pilmico Foods Corporation is the integrated agribusiness and food company of Aboitiz Equity Ventures Inc. (AEV). Composed of four divisions: Flour, Feeds & Animal Health, Farms, and Trading, we are well positioned at the beginning of the value chain. True to our brand promise​ of being​ Partners for Growth, we nurture our business and communities by providing business solutions and building partnerships for growth.

We operate ​​in the Philippines nationwide ​and have a growing international presence in the following ASEAN countries: Vietnam, Thailand, Indonesia, Malaysia, Myanmar and Hong Kong.

Investing in talent and upholding Aboitiz ​values of Integrity, Teamwork, Innovation, and Responsibility are key drivers to sustaining the growth of our business.

Here at Pilmico, we value each talent for the unique contribution they bring to the organization. We recognize that today’s global workforce is made up of diverse individuals with different skills, abilities and aspirations that enable them to achieve superior results; as such, we select our partners based on these attributes that are not typically found in someone’s resume.

We are advocates of self-development and believe that people’s success lies in their passion to learn something new and different every day. This is why our hiring philosophy is to open up and give equal opportunity to any talent regardless of where they are today in pursuit of education.

Job Description

The Import Export Specialist will be responsible of monitoring of all imports and exports for the Food Group.



  • Monitor all imported shipments
  • Making sure that the deliveries will arrive on time and will not cause any run out of the materials
  • Advise logistics team of late deliveries.
  • Check arrival of the vessel with forwarders, brokers, or shipping lines
  • Coordinate with the broker/ trucker on the delivery schedule
  • Coordinate with Pilmico and AEV Treasury for the payment of international trade transaction and also the BOC duties and taxes
  • Check completeness of Import Permits on all raw materials prior vessel departure on the country of origin
  • Provide documents for DA-AFMA, BIR-ATRIG & FDA Certificate application
  • Apply/ Renew accreditation with different government agency
  • Coordinate with warehouse on the delivery schedule
  • Renewal for AMO – Importer’s Accreditation
  • Regularly update Shipment Monitoring report
  • Check completeness of the import shipping documents (i.e. consignee’s details)
  • Give the scanned copy and original shipping documents to brokers for customs processing
  • Check and endorse for approval the estimate computation of duties and taxes sent by brokers
  • Check and endorse for approval the payment to suppliers based on the commercial invoice and payment terms
  • Coordinate with broker the customs processing and fast release of imported shipments
  • Coordinate with purchasing for the pick up and arrangement of EXW and FOB shipments of their orders
  • Send arrival notice to the Purchasing and Warehouse team 1-2 weeks prior vessel arrival
  • Makes sure supervisors are aware when a potential demurrage or detention event could occur


  • File and submit pre-importation documents as required by Landbank and NFA
  • Proper documentation and monitoring of contracts, proforma invoices, and shipping docs
  • Apply SPS import clearance
  • Monitor bookings of the forwarders for FOB shipments
  • Check completeness of shipping documents and consignee’s details
  • Endorse to Landbank the original documents for payment to supplier
  • Monitor ETD and ETA schedule of shipments
  • Apply for Import Permit from NFA once documentary requirements are completed
  • Coordinate with broker for customs processing and release of shipments
  • Submit post-importation documents as required by Landbank and NFA


  • Receive and save soft copy of Application for Food Export and Commodity Clearance in a flash drive for FDA sent by the Export group
  • Submit the application form at FDA
  • Get the Food Export and Commodity Clearance at FDA three (3) to five (5) days after submission at FDA
  • Once received, send scanned copy to Export group and the original be sent via courier
  • Payment for the registration of new brands at FDA

Other Tasks

  • Performs other related activities that may be assigned by Immediate Supervisor
  • Actively participates in all company programs.
  • Forms and maintains relationships with key stakeholders (ie: government and brokers)
  • Continually seek to innovate operations



  • Bachelor's Degree holder preferably BS Customs Administration or Supply Chain graduate


  • At least 4 years of experience with Logistics, preferably on Importations


  • Ability to maintain good and positive relationship with services providers as well as with colleagues
  • Above average knowledge in Bureau of Customs processing and all government regulations pertaining to importations.
  • Good negotiation skills
  • Strong interpersonal relationship skills
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