Cash Administrator

  • 2401 Kerner Blvd, San Rafael, CA 94901, USA
  • Full-time

Company Description

Phoenix American Incorporated is made up of a diversified group of companies providing financial services to clients since 1972.  Our Financial Services Company is a registered transfer agent with the SEC and has administered millions of investments for hundreds of funds.  We are a leader in the field of securitization administration and accounting managing over $14 billion of aviation assets at original issuance.  We have a reputation for excellence providing distinctive quality, superior technology and committed customer service to our clients for more than forty years.

Job Description

Perform a variety of routine accounts payable and accounts receivable functions with a computerized purchasing/payables system including data input, preparing checks, initiating banking activities, performing research, maintaining files and reviewing documents.

Essential Duties and Responsibilities:

  • Perform a variety of accounts payable functions required to generate money transfers and record payments in a computerized purchasing/payables system.
  • Prepare documents into organized groups based on department procedures in varying stages of payables processing.
  • Request documents/signatures, etc. required to complete payment of invoices and avoid duplicate payments.
  • Input data into systems as required.  Review and calculate a variety of purchasing/payables documents and databases to assure accuracy and generate payments to vendors based on procedures manual and department guidelines.
  • Prepare accounts payable reports and maintain all accounts payable files.
  • Provide assistance in monthly closings, and other special projects as necessary.
  • Perform other related department functions as provided.


Minimum Requirements:

  • AA Degree or equivalent combination of education and experience
  • One (1) year experience in accounts payable preferred or other similar environment
Knowledge, Skills, and Abilities: 
  • Very good data entry skills and attention to details
  • Ability to use computer technology  to perform accounts receivable functions and maintain related records
  • Ability to understand and follow company procedures and policies
  • Oral and written communication skills to support basic problem solving with originators and vendors
  • Basic proficiency in Microsoft Word and Excel
  • A quick study of new processes and procedures

Additional Information


All your information will be kept confidential according to EEO guidelines.