Phoenix American Incorporated is made up of a diversified group of companies providing financial services to clients since 1972. Our Financial Services Company is a registered transfer agent with the SEC and has administered millions of investments for hundreds of funds. We are a leader in the field of securitization administration and accounting managing over $14 billion of aviation assets at original issuance. We have a reputation for excellence providing distinctive quality, superior technology and committed customer service to our clients for more than forty years.

Marin based, medium sized firm seeking full time company administrator / accounts payable coordinator / accounts receivable support person.

Responsibilities include creating purchase orders, submitting invoices for payment, and interaction with vendors to ensure invoice accuracy to contract terms, and monitor renewals.  Coordinate information from other departments to maintain various lists for company wide distribution.  Review large data downloads and prepare monthly reports for customer billing utilizing Microsoft Excel with pivot tables.

The ideal candidate will be able to work well in a team environment, but also be a self starter and able to manage processes and tight deadlines.  Attention to detail and strong organization skills, including written, oral, telephone, and email, and a professional demeanor are required.

Candidates must have a minimum of 5 years general business and administrative experience.  Strong proficiency in Microsoft Word, Excel, and Outlook required.

EQUAL OPPORTUNITY EMPLOYER

All your information will be kept confidential according to EEO guidelines.