Facilities Coordinator

  • Full-time
  • Project: Back Office
  • Department: Administration
  • Location: PL, Warsaw (On-site)

Company Description

People Can Fly is one of the leading independent AAA games development studios with an international team of hundreds of talented individuals working from offices located in Poland, UK, Ireland, US and Canada and from all over the world thanks to our remote work programs.

With over 20 years of experience, PCF sets out to explore new horizons. We aim to combine our expertise with creativity of the best and most forward-thinking talents in the industry to work together on the new generation of action games for the global gaming community.

If you decide to accompany us on this journey, you’ll have a chance to perfect your craft and expand your knowledge, working alongside leaders in the industry on bringing a brand-new unique experience to the players worldwide.

Job Description

Your mission is to create dynamic, efficient, and inspiring workplaces that empower our teams to excel. Here's what you'll be responsible for:

  • Oversee the seamless operation of our international offices, ensuring they're more than just spaces – they're thriving environments
  • Implement office strategies and set new standards that redefine the modern workplace experience
  • Take charge of all real estate matters, from nurturing landlord relationships to meticulously administering leases and ensuring compliance
  • Seek out new office locations and artfully negotiate contracts that align with our vision for the future
  • Keep a watchful eye on our budget, especially rent and lease-related expenses, to ensure optimal resource allocation. Play an important role in budgeting and forecasting OPEX and CAPEX works, ensuring financial prudence
  • Partner closely with our Studio Hosts to ensure our offices are managed impeccably and services align with our high standards and external regulations
  • Coordinate office moves and equipment, space planning, renovations and improvements with grace and precision, minimizing disruptions.
  • Cultivate strong relationships with vendors and expertly manage service providers.
  • Establish key policies e.g. BHP/OHS
  • Stay ahead of industry trends by continuously researching the latest office practices and innovations
  • Be ready to embrace exciting projects and duties that emerge in our dynamic and global environment
  • Preparations and support external facility audits


To excel in this role, you should possess:

  • A minimum of 3+ years of similar experience in a corporate, multi-location environment
  • Ability to adapt work hours and travel when necessary to provide support and coordination across PCF offices, within diverse time zones
  • Excellent communication and interpersonal skills and the ability to build relationships with key stakeholders
  • Strong organizational and time management skills, with the ability to handle multiple tasks simultaneously, de-conflict competing priorities and meet deadlines
  • Excellent attention to detail and accuracy in managing emails, support requests, internal messages
  • Ability to work independently and with minimal supervision
  • Practical knowledge of MS Office (Outlook, PowerPoint, Excel) or Google Suite (Sheets, Docs, Slides)
  • Fluency in English

Additional Information

  • A competitive salary and performance-based annual bonuses
  • Private medical healthcare including dental treatment for PCF members and their families (Signal Iduna)
  • MultiSport card for you and your family members or friends
  • Access to Worksmile - cafeteria program
  • Free library with a wide range of games and books you have unlimited access to
  • In-company Polish and English language classes
  • Fresh fruit, snacks, and beverages for everyone in the office
  • Flexible working hours
  • Free virtual health and mental wellbeing sessions are included in the plan for members and their dependents
  • Personal development opportunities and ability to work in a global environment
  • Work in a creative team with people full of passion for what they do

We are committed to an inclusive and diverse work culture. PCF is an equal opportunity employer. We do not discriminate based on race, color, ethnicity, ancestry, national origin, religion, sex, gender, gender identity, gender expression, sexual orientation, age, disability, genetic information, marital status or any legally protected status.

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