Travel Coordinator

  • Full-time
  • Project: Back Office
  • Department: Administration
  • Location: PL, Warsaw (On-site)

Company Description

People Can Fly is one of the leading independent AAA games development studios with an international team of hundreds of talented individuals working from offices located in Poland, UK, Ireland, US and Canada and from all over the world thanks to our remote work programs.

With over 20 years of experience, PCF sets out to explore new horizons. We aim to combine our expertise with creativity of the best and most forward-thinking talents in the industry to work together on the new generation of action games for the global gaming community.

If you like solving puzzles of conflicting schedules, untangling networks of international flights, manifest a great attention to detail and you enjoy being helpful, join us in the comfortable, high standard, very well connected and close to the Warsaw Center office.

Job Description

  • Independently research and book travel arrangements including air, hotel and ground transportation for PCF employees in compliance with department processes, policies, service levels and guidelines
  • Communicate and follow through with travel agencies and vendors to ensure itineraries and travel arrangements align with scheduled dates and requirements
  • Coordinate promptly travel cancellations, in-flight issues and accommodation changes
  • Maintain accurate records of travel expenses and approvals, to enable proper reporting of travel costs and other related statistics
  • Act as a first point of contact for PCF employees inquiries related to travel policies, visa requirements and other related information
  • Adapting work hours as necessary to provide support and collaboration across diverse time zones, ensuring efficient global support & coverage 


  • 2+ years of experience in similar position, which involves coordinating international, frequent travel and accommodation for individuals and groups, across different time zones
  • Strong organizational and time management skills, with the ability to handle multiple tasks simultaneously, de-conflict competing priorities and meet deadlines
  • Excellent attention to detail and accuracy in managing emails, support requests, internal messages and related administrative tasks
  • A customer service mindset with a strong commitment to delivering high-quality assistance
  • Ability to exercise individual initiative and sound judgment to enable making decisions regarding the travel coordination improvements at PCF
  • Practical knowledge of MS Office (Outlook, PowerPoint, Excel) or Google Suite (Sheets, Docs, Slides)
  • Knowledge of destinations, travel regulations, and industry trends
  • Familiar with travel reservation systems
  • Fluency in English and Polish

Additional Information

  • A competitive salary and performance-based annual bonuses.
  • Private medical healthcare including dental treatment for PCF members and their families (Signal Iduna).
  • MultiSport card for you and your family members or friends.
  • Access to Worksmile - cafeteria program.
  • Free library with a wide range of games and books you have unlimited access to.
  • In-company Polish and English language classes.
  • Fresh fruit, snacks, and beverages for everyone in the office.
  • Flexible working hours.
  • Free virtual health and mental wellbeing sessions are included in the plan for members and their dependents.
  • Personal development opportunities and ability to work in a global environment.
  • Work in a creative team with people full of passion for what they do.

We are committed to an inclusive and diverse work culture. PCF is an equal opportunity employer. We do not discriminate based on race, color, ethnicity, ancestry, national origin, religion, sex, gender, gender identity, gender expression, sexual orientation, age, disability, genetic information, marital status or any legally protected status.

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