At Optiv, we’re on a mission to help our clients make their businesses more secure. We’re one of the fastest growing companies in a truly essential industry.

In your role at Optiv, you’ll be inspired by a team of the brightest business and technical minds in cyber security. We are passionate champions for our clients and know from experience that the best solutions for our clients’ needs come from working hard together. As part of our team, your voice matters, and you will do important work that has impact, on people, businesses and nations. Our industry and our company move fast, and you can be sure that you will always have room to learn and grow. We’re proud of our team and the important work we do to build confidence for a more connected world.

Who we are looking for:

To provide exceptional service, support, and communication through the direct management of the purchasing mailbox, ensuring orders are invoiced to our clients through order fulfillment, and work as a liaison with the sales team, purchasing, accounts payable, and vendor contacts.  The Purchasing Assistant will report to the Purchasing Manager.

How you’ll make an impact:

• Validate fulfillment documentation and fulfill purchase orders in accordance with current service level turnaround time (within 24 hours)

• Code the purchasing mailbox and manage internal customer inquiries and communications in a professional manner ensuring that resolution is always provided

• Follow up with vendors monthly on all open purchase orders

• Work with sales operations to update term dates on renewal orders as needed

• Research & revise any issues working with sales personnel linking all relevant documentation within NetSuite for auditing purposes.

• Work closely with accounts payable and vendor contacts to resolve billing issues or errors, contacting sales as needed.

• Keep Purchasing Standard Operating Procedures updated

• Maintain a high degree of communication, cooperation and coordination with internal departments

• Develop and maintain a knowledge base on product management through all aspects of the purchasing lifecycle

Key Skills

• Customer focus – focus on exceeding internal and external customer expectations

• Ability to exercise good judgment with established departmental guidelines.

• Ability to identify actions necessary to carry out instructions furnished in written, oral or diagram form.

• Business Acumen

• Proven ability to manage competing priorities in a high-volume work environment.

• He/she must be able to take ownership and drive the resolution of issues despite the origination.

• Strong attention to detail

• Proven ability to reconcile and audit data effectively with previous involvement in audit and compliance reviews.

• Sound computer skills with proficiency in Microsoft Office

         Qualifications for success:

• High school diploma and at least 3 years work experience or college degree.

• Excellent verbal and written skills.

• Excellent teamwork skills

• Candidate must have excellent organizational, mathematical, and problem-solving skills.

• Priority setting

• Conflict management

• Comfort around higher management

Why you’ll love it here:

If you are seeking a culture that supports growth, fosters success and moves the industry forward, find your place at Optiv! Optiv’s mission is to deliver comprehensive, integrated cybersecurity programs to optimize customer security programs to be more effective, efficient, manageable and measurable. Our aim is to become the world’s largest cybersecurity solutions integrator by leveraging our expertise in security technology, market leading services, and innovative approaches. We have served more than 12,000 clients of various sizes across multiple industries, we offer an extensive geographic footprint, and have premium partnerships with more than 350 of the leading security product manufacturers. Optiv is a privately-held company backed by KKR, a leading global private equity firm.

With Optiv you can expect:

Entrepreneurial and collaborative environment

A competitive total rewards program

Professional training opportunities

Engaging and fun culture

Opportunity to work with industry leading, talented peers

Optiv is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.  https://www.optiv.com/careers/job-listings

All your information will be kept confidential according to EEO guidelines.