Executive Assistant

  • San Francisco, CA, USA
  • Full-time

Company Description

Optimizely is the world’s leading experience optimization platform, providing website and mobile A/B testing and personalization for the world’s leading brands. The platform’s ease of use and speed of deployment empowers organizations to conceive of and run experiments that help them make better data-inspired decisions. Optimizely meets the diverse needs of thousands of customers worldwide looking to deliver connected experiences to their audiences across channels. To date, those customers have created and delivered more than 700 billion optimized visitor experiences.

Job Description

We’re looking for an awesome Executive Assistant to support our CEO and our Co-Founder/Executive Chairman. As a core member of the Executive Support team at Optimizely, you will directly support our CEO, Co-Founder/Executive Chairman day-to-day and partner closely with the other Executive Assistants to provide proactive and strong operational support to our broader executive team.

In this role, you will be responsible for managing the schedule, business travel, offsites, expense reporting and day-to-day responsibilities of our Chief Executive Officer and Co-Founder/Executive Chairman. This position will facilitate meetings, offsites and occasional events and requires someone with a keen ability to prioritize many tasks across multiple functions.

Success in this role means keeping our CEO and Co-Founder/Executive Chairman focused on the most business critical opportunities and ensuring they makes deadlines and hit goals all while promoting company values and maintaining high team morale. You thrive in constantly changing environments, excel in bringing order to chaos and enthusiastically accept the responsibility as a Chief Fun Officer! Come join us!


Responsibilities:

  • Heavy calendar management - you’re a Google Calendar ninja!

  • Arranging extensive executive travel, both within the US and internationally

  • Proactive meeting support: taking notes, devising agendas, deriving action plans and following up with all attendees to reinforce the meeting purpose, outcome and expected responses/actions

  • Prepare and maintain extensive expense report records

  • Coordinate logistics for meetings and presentations including quarterly leadership offsites and weekly all-hands meetings

  • Partner closely with the other Executive Assistants and stakeholders to maintain high office morale

Qualifications

  • 5+ years of experience working with a senior executive, preferably a CEO, at a quickly-growing company (SaaS company a plus!)

  • Outstanding communication, organization, and problem-solving skills; demonstrable initiative, creativity, and flexibility

  • You thrive in a fast-paced environment and stay cool under pressure!

  • A can-do “make it happen" attitude: you are comfortable making decisions with little supervision or direction and you learn and adjust quickly

  • Fluency in Google products (GMail, Docs, Slides, etc.) as well as familiarity with Microsoft Suite (Word, Excel, Powerpoint).

  • People love to come talk to you! You feel completely comfortable interacting with people through all parts of the organization, while maintaining a high degree of professionalism and confidentiality.

Additional Information

Perks:

  • Commuter and transportation benefits
  • Catered in-office lunch on weekdays
  • Full medical insurance with very low co-pay and deductible. HMO, PPO, and HSA options available
  • Full dental coverage including orthodontics
  • Full vision coverage including contacts
  • Dependents 100% covered for medical, dental, and vision
  • Wellness Grant
  • Unlimited vacation policy and seventeen weeks of paid parental leave
  • 401k benefit
  • Working with a great team and having a huge impact!


All your information will be kept confidential according to EEO guidelines.

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