Senior Project Coordinator

  • Full-time

Company Description

We are Olsson, a team-based, purpose-driven engineering and design firm. Our solutions improve communities and our people make it possible.

Our most meaningful asset is our people, and we are dedicated to providing an environment where they can continue to learn, grow, and thrive. Our entrepreneurial spirit is what has allowed us — and will continue to allow us — to grow. The result? Inspired people, amazing designs, and projects with purpose.

Job Description

As a Senior Project Coordinator, you will support the project managers with project management duties to monitor the performance of large-scale projects; this support may include budget calculations, scheduling, and reporting. In addition, you will assist the project manager in contract preparation, maintaining work plans, providing quality review of standard agreements, and coordinating project management activities to ensure projects stay on schedule. Other responsibilities include providing logistical support, including arranging meetings, tracking progress, and documenting project-related information.

Additional responsibilities may include:

  • Performs billable support and management duties for large and/or complex projects (typically multimillion-dollar projects).
  • Independently gathers and produces information that will be included in various project specific activities such as contract preparation, work plans, specifications, and standard agreements.
  • Assists project manager with project management duties.
  • Monitors the performance of large and/or complex projects including tasks related to budgeting, scheduling, and information management.
  • Establishes, communicates, and meets deadlines for timely completion of project activities.
  • Assists the project manager in using project management tools to monitor and control key performance indicators (KPIs).
  • Assists the project manager in keeping workload projections current.
  • Understands the firm’s quality management program and assists the project manager in monitoring project implementation and adherence of quality assurance/quality control (QA/QC) processes and procedures.
  • Reviews and maintains project documentation for accuracy and completeness.
  • Communicates with stakeholders and the various parties of each assigned project, providing input for decision-making.
  • Uses advanced and specialized experience to perform a wide range of complex duties to ensure a high-quality project.
  • Ensures compliance with established firmwide standards and suggests improvements to procedures.
  • May train new staff with project-specific developed knowledge and skills.

Olsson currently has an opportunity for a Senior Project Coordinator with our Project Assurance team. We will consider candidates interested in being located near any office within the Olsson footprint.  


You are passionate about:

  • Working collaboratively with others
  • Having ownership in the work you do
  • Using your talents to positively affect communities

You bring to the team:

  • Excellent communication skills
  • Ability to contribute and work well on a team
  • Proficient in Microsoft Office Suite products, SmartSheet, and Microsoft Project (or other scheduling software programs)
  • Experience in a client relationship management database
  • Knowledge of engineering and design terms, contract requirements, project financials, and operations
  • Strong attention to detail, logistical support, and organizing skills
  • Ability to develop and foster effective professional relationships internally and externally
  • Good interpersonal, problem-solving, and decision-making skills
  • Expertise in the area of supporting project managers
  • Minimum 8 years’ experience in administrative role, project coordinator role, or other consulting technical role.
  • Bachelor’s degree in business or related field is preferred.  In lieu of a bachelor’s degree, an associate degree with equivalent experience is required.

Additional Information

Olsson is a nationally recognized, employee-owned firm specializing in planning and design, engineering, field services, environmental, and technology. Founded in 1956 on the very mindset that drives us today, we’re here to improve communities by making them more sustainable, better connected, and more efficient. Simply put, we work to leave the world better than we found it.

As an Olsson employee, you’ll receive our traditional benefits package (health care, vision, dental, paid time off, etc.), plus you’ll:

  • Become an owner in the company after your first year through our Employee Stock Ownership Plan (ESOP)
  • Engage in work that has a positive impact in communities
  • Receive an excellent 401(k) match
  • Participate in a wellness program promoting balanced lifestyles
  • Benefit from a bonus system that rewards performance
  • Have the possibility for flexible work arrangements

Typical salary range for this position is $87,000 - 115,000, and is commensurate with experience relative to the position.

Olsson is an EEO employer. We encourage qualified minority, female, veteran and disabled candidates to apply and be considered for open positions. We do not discriminate against any applicant for employment, or any employee because of race, color, religion, national origin, age, sex, sexual orientation, gender identity, gender, disability, age, or military status.