OUR STORY

Let’s be honest: there are lots of people out there doing what we do. We’re just not convinced they’re doing it right. Businesses are hungry for innovation and opportunity, but not at the cost of their independence. At Ollion, we’ve connected companies and capabilities around the world to help ambitious organizations make the most of their transformation and leave the status quo in the dust.

WORKING AT OLLION

Innovation is risky. It demands bold steps and big questions, but that’s the price of making change. We’ve got our head in the cloud and two feet on the ground, channeling tech’s endless potential towards a single goal: making a world of difference. And we’re building a global team to do just that— a team capable of making game-changing breakthroughs without ever losing sight of the people it will impact. This is more than consulting. This is the change you can be.

THE OLLION DIFFERENCE

At Ollion, we’re all in on your independence. Our teams are seasoned. Our solutions are straightforward—sometimes even groundbreaking. And our engagements? Exactly as long as you want them to be. We deliver fresh thinking and hard-earned insight in a way that works for you and your customers, arming your organization with everything you need to make your transformation truly mean something.

WORKING WITH OLLION (our clients’ experiences)

Progress matters more than process. Our global team of cloud-native pros is all about creating new and better ways to work—not just by solving your tech challenges, but by using technology to solve your business challenges. We keep the formulas, frameworks, and ten-point plans to a minimum, tackling your most pressing problems with a proprietary mix of good-old-fashioned ingenuity and refreshing humanity.

DIVERSITY AT OLLION 

One of our cultural keystones, ‘Find the angle’ recognizes that every individual has different aspirations, needs and brings a unique perspective. 

We value diversity, inclusion, and equity (DE&I) as core to our success. We believe that a diverse workforce brings together unique perspectives, experiences, and ideas, leading to innovation, creativity, and better outcomes for our clients and our organization. We are on a journey and are committed to building a workplace that celebrates and respects individuals from all backgrounds, including but not limited to race, ethnicity, gender, sexual orientation, age, disability, and cultural heritage.  

As our commitment to diversity and inclusion is reflected in our: 

• Awareness and sensitisation programs: to create awareness and sensitisation. We encourage open dialogue, active listening, and mutual respect, creating a safe and supportive environment for everyone to contribute their unique perspectives and ideas. 
• Dedicated efforts to building diverse teams: that leverage the strength of our differences to tackle complex challenges and drive innovation. By embracing diversity, we broaden our collective knowledge, enhance problem-solving capabilities, and unlock limitless potential for our employees.

We are seeking a highly organized, proactive, and dynamic Senior Executive Assistant / Chief of Staff to provide comprehensive support to our global CEO, coordinate the activities of our Global Leadership Team and lead projects across the organization. Working in a high-growth, dynamic environment, this critical role requires exceptional communication and relationship management skills, meticulous attention to detail, and the ability to manage complex schedules, confidential information with discretion and lead the execution of projects across the organization. 

This role is only open to candidates in or near the Orange County, CA area. This Is a hybrid role that will meet in person with the CEO 1-2 days per week in the area. 

The ideal candidate will be highly resourceful and able to work independently in a fully-remote business. Key responsibilities of this role  include:

• Provide administrative support to the CEO, including managing an extremely active calendar of appointments; composing and preparing correspondence; arranging complex and detailed national and international travel plans, itineraries, and agendas; managing expenses, and compiling documents for meetings.

• Act as the point of contact between the CEO, internal teams, and external partners and clients.

• Coordinate the scheduling, agenda, logistics, and materials for the Global Leadership Team, Ollion Board and investor meetings, retreats, and special events, ensuring seamless communication and efficiency and close cooperation with Marketing and Internal Communications. 

• Facilitate smooth communication between executives, staff, and stakeholders, enhancing the effectiveness of the global leadership team. Attend leadership meetings to ensure smooth running of the meetings, capturing of minutes and action items

• Manage incoming communications and prioritize in terms of urgency and relevance to the CEO and leadership team’s activities

• Prepare and edit reports, presentations, and briefs for internal and external use

• Handle confidential information with the utmost discretion and integrity.

• Lead and manage special projects as assigned by the CEO, providing project support and coordination to ensure successful execution.

• Assist in the coordination of cross-functional team activities to ensure alignment with company objectives and deadlines.

Expertise you bring 

• Bachelor's degree or equivalent experience in Business Administration, Communication, or related field.

• Proven experience as an Executive Assistant, and/or Chief of Staff and you have demonstrated success supporting C-Level Executives, preferably in a global organization.

• Exceptional organizational, project management and time management skills; ability to prioritize multiple tasks seamlessly with excellent attention to detail.

• Strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners, and customers.

• Expert level written and verbal communication skills.

• Demonstrated proactive approaches to problem-solving with strong decision-making capability. 

• Highly resourceful team player, with the ability to also be extremely effective in a fully-remote environment

• Self-starter, able to work independently with minimal supervision or guidance 

• Proficiency in Google Workspace (Google Mail, Google Sheets, Google Slides, Google Calendar, Google Sites), Slack and Social Media platforms

• Ability to maintain confidentiality and exercise discretion.

• Willingness to work flexible hours, accommodating different time zones.

• Exposure to working with an external board and investors

BENEFITS & PERKS FOR WORKING AT OLLION

Our employees multiply their potential because they have opportunities to: Create a lasting Impact, Learn and Grow professionally & personally, Experience great Culture, and Be your Whole Self!

Beyond an amazing, collaborative work environment, great people, and inspiring, innovative work, we have some great benefits and perks:

• Benchmarked, competitive, in-market total rewards package including (but not limited to): base salary & short-term incentive for all employees
• Fully remote-first, small but Global organization; ‘learn wherever, whenever’ frees our people from a rigid view of learning and growth
• Retirement planning (i.e. CPF, EPF, company-matched 401(k))
• Globally, we build benefit plans that offer choices for whatever stage in life our employees are in and allow for flexibility as life happens.  Employees have access to a fully comprehensive benefits package to choose the medical, dental, and vision insurance plan that best fits their lives. In addition to great healthcare coverage, we also offer all employees mental health resources and additional wellness programs.
• Generous time off and leave allowances
• And more! #LI-Remote

Ollion is an equal opportunity employer. We celebrate diversity and we are committed to creating an inclusive environment for all employees. Ollion does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, parental status, military service, or other non-merit factor.