Events Administrative Assistant

  • Montreal, QC, Canada
  • Full-time

Company Description

Whether in our kitchens, dining rooms, event venues or offices, our singular purpose is to captivate guests with our unparalleled quality, service, and food and wine knowledge.  We achieve this only through the excellence, innovation and passion of our team members.  If you are seeking a rewarding career that involves first rate training and education, mentoring and development, attractive compensation, and inspiring rewards and recognition, consider joining Oliver and Bonacini Restaurants.

Job Description

POSITION SUMMARY

The Events Administrative Assistant is responsible for providing a wide range of clerical duties, office administrative duties, project coordination, office maintenance, and accounting support to the Oliver & Bonacini Events Office located in Le Mount Stephen.

PRIMARY DUTIES & RESPONSIBILITIES

  • Act as primary point of contact for general inquiries via email and telephone and logging of enquiries
  • Preparation of initial response to client enquiry and assigning to appropriate team members
  • Preparation and distribution of daily, weekly and monthly reporting
  • Coordinate interoffice mail distribution schedule and materials
  • Maintenance and reporting of departmental expenses
  • Responsible for inventory management and ordering of materials, supplies and services for the O&B Events sales team
  • Coordinate with all applicable suppliers to ensure that sales team have items needed for daily operations (e.g. O&B Artisan for Gift Bags/Chocolates, Gift Cards, Marketing Materials, Business Cards)
  • Perform general clerical duties including but not limited to photocopying, faxing, mailing, filing and rotation of events department files
  • Support management team in assigned project-based work which may include drafting and modifying a variety of documents and/or correspondence as well as performing basic accounting functions
  • Support Events team as required including other duties as assigned and/or required

Qualifications

 

  • 1-3 years working experience in a similar administrative capacity
  • Exposure to, or experience in, a sales and/or event planning environment an asset
  • Experience performing basic accounting functions an asset
  • Practical working knowledge of Microsoft Office applications
  • Self-starter, flexible, and able to work independently
  • Ability to multi-task and change priorities constantly as needed in a fast-paced environment
  • Excellent verbal and written communication skills and professional telephone etiquette
  • Superior customer service skills in addition to impeccable personal presentation required
  • A keen eye for detail is a must!

Additional Information

** We thank all applicants for their interest in Oliver & Bonacini Hospitality; however, only suitable candidates will be contacted to continue the application process. **