Fund services | Corporate | Capital markets | Private client | Regulatory & Compliance 

We help clients succeed by unlocking new value through expertise, trust and scale. We deliver solutions that solve complex challenges faced by asset managers, financial institutions, corporates, high net-worth individuals and family offices. 

With a curious mindset, we ask the right questions to get to the right solution, faster. We collaborate to win together, sharing successes and shaping the future of our global business. Our culture of support and recognition provides the tools and opportunities for you to grow, while unlocking the most value for our clients and making your mark with Ocorian. 

Expertise: We deliver specialist, tech-enabled solutions for our clients grounded on deep industry expertise. 

Trust: We’re a trusted partner to over 8,000 clients globally. We are proud to have long-lasting partnerships with our clients. 

Scale: With more than 1,500 colleagues, we operate across 20+ countries, our scale enables us to support our clients globally and locally, providing a seamless client experience across borders and service lines. 

Purpose of the Job

As a Corporate Administrator, you will provide high-quality corporate administration and company secretarial services to a portfolio of local and international clients, primarily within the insurance sector. You will play a key role in supporting client governance, maintaining regulatory compliance, managing corporate records, and delivering an excellent client experience.

Main Responsibilities

• Provide day-to-day company secretarial and corporate administration support, acting as Secretary or Assistant Secretary where required.
• Coordinate Board and Shareholder meetings, including preparing meeting materials, attending meetings, taking minutes, and maintaining statutory records.
• Manage corporate actions and changes, including amendments to constitutional documents, share capital changes, changes of name, and updates to directors and officers.
• Ensure all regulatory and statutory filings are completed accurately and within required deadlines, including annual returns, economic substance filings, beneficial ownership filings, and government fee payments.
• Maintain accurate corporate records and client information, ensuring all updates are recorded within internal systems.
• Support the incorporation and ongoing administration of Bermuda companies and partnerships, including bank account openings and maintenance of statutory registers and records.
• Conduct periodic client reviews to ensure KYC documentation remains current and compliant with Bermuda regulatory requirements.
• Assist with invoicing, billing administration, and accurate time recording.
• Build and maintain strong relationships with clients, regulators, and internal stakeholders while delivering a high standard of client service.
• Support additional projects and undertake other duties as required.

#LI-JM1
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• Degree or equivalent qualification in Business, Law, Finance, Accounting, or another relevant discipline, or an equivalent combination of education and experience.
• Approximately 5 years' experience in corporate administration, company secretarial services, or a related corporate services environment.
• Professional qualification or membership with The Chartered Governance Institute (CGI), such as ACG/FCG (formerly ACIS/FCIS), is desirable.

Knowledge, Skills and Experience

• Good working knowledge of the Companies Act 1981 and the administration of Bermuda companies.
• Knowledge of Bermuda regulatory requirements, including the Insurance Act, Economic Substance requirements, and Beneficial Ownership regulations, would be advantageous.
• Experience working with insurance companies and/or other regulated entities is an asset.
• Strong understanding of corporate governance, regulatory filings, company secretarial practices, and corporate record management.
• Proven problem-solving skills, with the ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Strong client relationship management skills with a commitment to delivering exceptional service.
• Excellent organisational, communication, and interpersonal skills.
• Proficiency in Microsoft Office applications, particularly Word; experience with Viewpoint and NavOne would be advantageous.
• Ability to work independently while collaborating effectively with colleagues and stakeholders.

All staff are expected to embody our core values that underpin everything that we do and that reflect the skills and behaviours we all need to be successful.  These are:

• We are CLIENT CENTRIC – Clients are at the centre of our world, and we’re committed to providing expertise and specialist solutions to meet their most complex challenges.
• We are AMBITIOUS – We aim high. We think and act globally, seizing every opportunity to delight our clients and support our colleagues - wherever in the world they may be.
• We are AGILE – We act on our initiative to get things done for our clients. Our independence gives us the flexibility and freedom to keep things simple, efficient and effective.
• We are COLLABORATIVE – With a curious mindset, we ask the right questions to get to the right solution, for our clients faster. We collaborate to win together and share our successes.
• We are ETHICAL – We behave with integrity at all times and assume positive intent, building trust through responsible actions and honest relationships.

Equal Opportunities for Everyone

Please let us know if there’s anything we can do to make the process easier for you. You can reach us at [email protected].

We’re an equal opportunity employer. All applicants will be considered for employment without attention to age, ethnicity, religion, sex, sexual orientation, gender identity, family or parental status, national origin, or veteran, neurodiversity or disability status.