Fund services | Corporate | Capital markets | Private client | Regulatory & Compliance

We help clients succeed by unlocking new value through expertise, trust and scale. We deliver solutions that solve complex challenges faced by asset managers, financial institutions, corporates, high net-worth individuals and family offices.

With a curious mindset, we ask the right questions to get to the right solution, faster. We collaborate to win together, sharing successes and shaping the future of our global business. Our culture of support and recognition provides the tools and opportunities for you to grow, while unlocking the most value for our clients and making your mark with Ocorian.

Expertise: We deliver specialist, tech-enabled solutions for our clients grounded on deep industry expertise.

Trust: We’re a trusted partner to over 8,000 clients globally. We are proud to have long-lasting partnerships with our clients.

Scale: With more than 1,500 colleagues, we operate across 20+ countries, our scale enables us to support our clients globally and locally, providing a seamless client experience across borders and service lines.

Purpose of the Job

Provide administration and company secretarial services to a portfolio of client entities under the supervision of the Assistant Manager and / or Manager and in strict adherence to the policies and procedures of the company.

Main Responsibilities

Conduct the following within prescribed deadlines:

• Conduct the day to day management and administration of a portfolio of clients in Fund services 
• Work closely with the Manager on client transactions such as merger and acquisitions and disposal of investments.
• Ensure completeness of due diligence documents for a portfolio of clients according to Ocorian Policies and  Procedures.
•  Ensure all statutory filings are lodged within the respective deadlines.
• Draft complex board resolutions.
• Be aware of risk exposure and promptly escalate issues arising to other members of the Management team 
• Be fully acquainted with the local regulatory framework and the constitutive documents of portfolio of clients (LPA, constitution etc.). 
• Open and maintain clients’ bank accounts, including liaison with several banks
• Provide instructions to the officers for payments and banking instructions.
•  Ensure application and renewal of Tax Residency Certificates.
• Ensure application and renewal with the Data Protection Office.
• Supervise the compilation of board packs for Board Meetings.
• Attend board meetings and draft minutes for medium and high complexity client entities.
• Carry out the annual / special meetings for medium and high complexity client entities.
  - Preparation of correspondence in accordance with the Ocorian’s procedures
  - Execute the Company Secretarial and Administration processes whilst ensuring an optimal level of efficiency and productivity at all times.
• Conduct periodic file reviews.
• Ensure the completeness and integrity of data on NAVOne.
• Correspond and liaise with clients on the above mention matters.
• Provide open and constructive feedback on allocated tasks and build relationships with other team members.
• Achieve objectives set by Managers during the appraisal process.
• Record time accurately and within deadline
• Meet productivity target and input timesheet daily
• Professional manner, demonstrating good interpersonal skills and ability to respond to the client needs
• Demonstrate a willingness to get involved in team events.

#LI-PB1

• Educated to A level or equivalent;
• Completed first degree in a relevant field or on the way to complete ICSA Level 2 or ACCA Level 3 or any professional qualification related to the Global or financial sector.

Knowledge, Skills and Experience

• At ease with using CBRIS and ability to learn any IT Systems related to the job.
• At ease with the use of technology necessary for conducting board meetings.
• Able to use independently the internal booking facilities when organising meetings.
• Microsoft Office Proficiency (Intermediate level).
• Having a minimum of 3 years of working experience.

Competencies

• Excellent interpersonal skills and the ability to communicate effectively with clients and colleagues at all levels. 
• Flexibility, energy and enthusiasm. 
• Ability to work under pressure and meet deadlines. 
• A solution driven attitude to problems. 
• Ability to work using own initiative and make decisions within corporate policies. 
• Good organisational skills and the ability to work methodically and accurately. 
• Team spirited. 
• Ability to coach junior officers.
• Positive attitude

All staff are expected to embody our core values that underpin everything that we do and that reflect the skills and behaviours we all need to be successful.  These are:

• We are CLIENT CENTRIC – Clients are at the centre of our world, and we’re committed to providing expertise and specialist solutions to meet their most complex challenges.
• We are AMBITIOUS – We aim high. We think and act globally, seizing every opportunity to delight our clients and support our colleagues - wherever in the world they may be.
• We are AGILE – We act on our initiative to get things done for our clients. Our independence gives us the flexibility and freedom to keep things simple, efficient and effective.
• We are COLLABORATIVE – With a curious mindset, we ask the right questions to get to the right solution, for our clients faster. We collaborate to win together and share our successes.
• We are ETHICAL – We behave with integrity at all times and assume positive intent, building trust through responsible actions and honest relationships.