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The Philanthropy Coordinator reflects the mission, vision, and values of NM, adheres to the organization’s Code of Ethics and Corporate Compliance Program, and complies with all relevant policies, procedures, guidelines and all other regulatory and accreditation standards.

The Philanthropy Coordinator performs a critical support role on Northwestern Memorial Foundation’s (NMF) fundraising team. They are responsible for working with NMF philanthropy associates, managers, directors, vice presidents and other NMF team members to coordinate activities and initiatives, completing projects as assigned.

Position Summary

The Philanthropy Associate, Gift Administration serves as an authority on the various processes used by NMF to collect, prepare, deposit and enter donations into the Dynamics 365 CRM. Types of gifts include but are not limited to cash, checks, credit cards, wires, stocks, planned gifts and pledges

This position reports to the Manager, Gift Administration.

Responsibilities:

Track expected gifts in Smartsheet

Track and process wire transfers

Communicate with the Foundation staff to gather necessary information to accurately enter gifts

Work with Gift Administration and Fund Accounting to stay up to date on various funds including money being held for others, anonymous donations and donations received with no fund designation

Create and maintain documentation of processes and procedures

Create and attach backup documentation for gifts received

Work with our online donation platform ‘DonorDrive’ to create online tribute pages

Reply to questions and requests in a timely manner

Required:

• Bachelor’s degree or 4 years equivalent work experience;
• 1+ years of experience in a fundraising, community outreach, healthcare or administrative support position, preferably in a non-profit organization;
• Excellent knowledge of Microsoft Office (Word, Excel, PowerPoint, Outlook);
• Ability to organize and think independently with orientation to deadline and detail;
• Excellent communication and interpersonal skills;
• High degree of professionalism, sensitivity and integrity;
• Strong intellectual curiosity, initiative, and highly effective listening and communication skills;
• Proven ability to meet deadlines, communicate effectively, track details;
• Demonstrate a high level of flexibility in a team environment;
• Comfort handling multiple projects, accurately setting priorities on a regular basis, thinking creatively and working as a collaborative team member.

Preferred:

• Fundraising industry experience.
• Healthcare industry experience.
• Experience with Raiser’s Edge database.

Northwestern Medicine is an affirmative action/equal opportunity employer and does not discriminate in hiring or employment on the basis of age, sex, race, color, religion, national origin, gender identity, veteran status, disability, sexual orientation or any other protected status.