At Northwestern Medicine, every patient interaction makes a difference in cultivating a positive workplace. This patient-first approach is what sets us apart as a leader in the healthcare industry. As an integral part of our team, you'll have the opportunity to join our quest for better healthcare, no matter where you work within the Northwestern Medicine system. At Northwestern Medicine, we pride ourselves on providing competitive benefits: from tuition reimbursement and loan forgiveness to 401(k) matching and lifecycle benefits, we take care of our employees. Ready to join our quest for better?

The Executive Assistant reflects the mission, vision, and values of NM, adheres to the organization’s Code of Ethics and Corporate Compliance Program, and complies with all relevant policies, procedures, guidelines and all other regulatory and accreditation standards.

Responsibilities: 

• Assist our Executive Leadership team with day-to-day executive administrative duties, including responding to correspondence, e-mails, and telephone requests or complaints, coordinating workload, scheduling meetings, arranging travel, planning events and managing calendar appointments, coordinating projects, and managing activities ranging in levels of complexity and importance.
• Provide high level quality support to executives in a fast-paced environment.
• Interact with all levels of management, including physicians, while remaining flexible and proactive, resourceful and efficient.

***Please note : the minimum educational requirement is an Associate Degree.***

Required:

• Associate degree
• Minimum of five plus years' experience working as an assistant to high-level
  executive management.
• Ability to act proactively and anticipate upcoming needs.
• High level of professionalism and experience in dealing with highly confidential information.
• Excellent verbal and written communication skills.
• Ability to prioritize with a strong attention to detail.
• Expert knowledge of MS Office (Word, Excel, PowerPoint and Outlook).
• Possess organizational, analytical and critical thinking skills with attention to details.
• Ability to accurately transcribe and record minutes of meetings.
• Ability to support and manage multiple calendars, produce reports under pressure, and prioritize daily assignments.
• Responds resourcefully and adjusts quickly to shifting demands of office environment.
• Previous experience working on projects. 
• Capable of working a flexible weekly schedule to cover early and late office hours as needed.

Preferred:

• Bachelor's degree
• Previous healthcare administrative support

Northwestern Medicine is an affirmative action/equal opportunity employer and does not discriminate in hiring or employment on the basis of age, sex, race, color, religion, national origin, gender identity, veteran status, disability, sexual orientation or any other protected status.